How to create a PDF file in Microsoft Office using Acrobat X

How to create a PDF file in Microsoft Office using Acrobat X

Donna Baker – March 19, 2012

When you install Acrobat X, the PDFMaker tools are added as a Ribbon in many Office products (on Windows only). Click Acrobat to open the Ribbon, which includes commands for reviews, mail merges, and other features.
Before you create your PDF file, click Preferences to open the Acrobat PDFMaker dialog box. Any Office program with a PDFMaker includes options for naming and viewing the file. You’ll see some common program settings, and some specific to a program, like adding bookmarks in Word.

You don’t have to choose settings from scratch. Click the Conversion Settings drop-down arrow to see groups of settings, including custom settings you might create and save. The Standard settings are best for general print and online use. Read a description about the settings you chose.

• Click the Attach source file check box if you want to include the original document.
  Click the Create Bookmarks check box if you want to use Word headings as PDF bookmarks.
  Click the Add Links check box if you want to convert HTML bookmarks to PDF.
  Leave the tagged Adobe PDF check box selected to make the file easier to use for accessibility and editing issues.
• Let's quickly check out the other tabs. Click the Security tab to add passwords. Don’t add security if you need to work with the exported PDF file. Select the Word tab to include special export features, like comments and footnotes. Select the Bookmarks tab to create bookmarks from styles, headings, and existing bookmarks.
• When you’re finished, click OK. The settings remain as is until you change them again.

Now it’s time to make the PDF file. Click the Create PDF button to open the Save Adobe PDF File As dialog box. Change the file name if you like, and choose the storage location. Click Save.

The Acrobat PDFMaker window opens and processes your PDF file. Your new PDF file is ready!