Adobe Systems August 27, 2009
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In this tutorial, learn how to rearrange pages in your PDF documents, including rotating, moving, copying, deleting, replacing and renumbering pages using Acrobat Std. or Pro. version 9. To perform this functionality using Acrobat X, check out the video Manipulating Pages in Acrobat.
Most of the following actions can be done from the Pages pane.
You can rotate all or just some pages in your PDF document. Rotation is based on 90° increments.
Note: To temporarily change your view of the page, choose View > Rotate View > Clockwise or Counterclockwise. The next time you open the PDF, your original page orientation is restored.
You can use page thumbnails to copy or move pages within a document, and copy pages between documents. When you drag a page thumbnail in a Pages panel, a bar appears near other thumbnails. This tells you the position in which the thumbnail will appear in the PDF. This bar appears at the bottom or top when the thumbnails are in a single column, or to the left or right if more than one column of thumbnails is displayed.
Note: Tagged bookmarks affect the order that reading devices follow, such as devices for the visually impaired. Tagged bookmarks do not change the sequence of pages in a PDF.
You can replace an entire PDF page with another PDF page. Only the text and images on the original page are replaced. Any interactive elements associated with the original page, such as links and bookmarks, are not affected. Likewise, bookmarks and links that may have been previously associated with the replacement page do not carry over. Comments, however, are carried over and are combined with any existing comments in the document.
After you delete or replace pages, it’s a good idea to use the Reduce File Size command to rename and save the restructured document to the smallest possible file size.
A page before and after it is replaced. The page’s bookmarks and links remain in the same locations.
Note: You cannot undo the Delete command.
You cannot delete all pages; at least one page must remain in the document. If you select Use Logical Page Numbers in the Page Display panel of the Preferences dialog box, you can enter a page number in parentheses to delete the logical equivalent of the page number. For example, if the first page in the document is numbered i, you can enter (1) in the Delete Pages dialog box, and the page is deleted.
The pages you selected in the first document replace the same number of pages in the second document, starting at the page number you selected to drop the new pages on.
The page numbers on the document pages don't always match the page numbers that appear below the page thumbnails and in the Page Navigation toolbar. Pages are numbered with integers, starting with page 1 for the first page of the document. Because some PDFs may contain front matter, such as a copyright page and table of contents, their body pages may not follow the numbering shown in the Page Navigation toolbar.
Printed page numbering (top) compared to logical page numbering (bottom)
You can number the pages in your document in a variety of ways. You can specify a different numbering style for groups of pages, such as 1, 2, 3, or i, ii, iii, or a, b, c. You can also customize the numbering system by adding a prefix. For example, the numbering for chapter 1 could be 1-1, 1-2, 1-3, and so on, and for chapter 2, it could be 2-1, 2-2, 2-3, and so on.
Note: Using the Number Pages command affects only the page thumbnails on the Pages panel. You can physically add new page numbers to a PDF using the headers and footers feature.