I need to prepare accessible PDFs of a number of PowerPoint presentations for posting on a Web site. The PDFs need to include the slides and the speaker notes and should be in a format that can be easily printed and read. To further complicate things, the slides are both graph and equation heavy -- the equations were entered using the equation editor so they do not appear in the outline view.
The two approaches I've tried so far are:
1) Include speaker notes as annotations. This works fairly well for the slides, but I haven't been able to figure out a way to print it that is easy to read. Even when I select "Large" for the font size, the annotation text is pretty tiny.
2) Create a PDF of the Notes layout. Appearance-wise, this is exactly what my client is looking for, but then the slides come through as graphics (which would mean all the slide content would have to be included as alt-text or added to the speaker notes, right?).
I'm hoping that I am missing an obvious strategy, either way, any suggestions on how to meeting accessibility requirements and my clients desired layout, would be great appreciated - thank you!
Best strategy for posting slides w/speaker notes
2011-09-26 10:37:32
Answered
2011-09-27 07:23:23
#2
Lori,
So are you suggesting that I basically create two separate PDFs - one that is slides only and one that is notes only and then combine them (i.e., interleave the pages) for the final document? I thought about that, but the client desires the slides and notes to be on a single page. Perhaps there isn't a great solution...
So are you suggesting that I basically create two separate PDFs - one that is slides only and one that is notes only and then combine them (i.e., interleave the pages) for the final document? I thought about that, but the client desires the slides and notes to be on a single page. Perhaps there isn't a great solution...
2011-09-27 08:30:11
#3
Accepted Answer
Yes, that's what I was suggesting. You could give the illusion of a single page by setting the File > Properties > Initial View tab to Two-up (Facing) under the Page layout: dropdown.
2011-09-27 08:43:26
#4
That's a great idea (why didn't I think of that?!?). I'm going to give it a shot and see what the client says - much appreciated!
Lori Kassuba is an AUC Expert and Community Manager for AcrobatUsers.com.