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Trying to save added text in pdf document - not in comments

SLB
Registered: Nov 14 2008
Posts: 28

Acrobat Pro 9-Using typewriter tool, I typed in a sentence in a blank area. It put it in the comment folder. After saving the pdf, others see it as a comment and can make changes. I want the added text to become fixed as part of the pdf document page. Any ideas?

My Product Information:
Acrobat Pro 9.3.1, Windows
rbogie
Registered: Apr 28 2008
Posts: 432
use a text box (with or without border) and set the 'locked' property. text created with typerwriter tool and text created with text box are 'annotations'. the text of an 'annotation' is not 'fixed' in the sense that it could be considered 'fixed' if created in the document with an authoring app, such as a word processor.
SLB
Registered: Nov 14 2008
Posts: 28
Thanks. I created a text box using the text box tool. The letters were red. I want them black. Couldn't figure how to change them. Any add'l ideas?
rbogie
Registered: Apr 28 2008
Posts: 432
click in the text box with the select text tool (you may activate 'select text' tool with the V key, if you use single key accelerators to access tools); then hit ctrl+E to activate 'text box text properties' tool bar. (the typewriter tool is a simplified version of the text box, which can be a little daunting)
SLB
Registered: Nov 14 2008
Posts: 28
Thanks again. pressed controlV and it pasted it in black automatically. I deleted the red and placed the black text box. But when I save the doc and reopen in either Acrobat 9 or Reader, it still enables the select tool instead of the hand tool like the rest of the doc page. Since you are on a roll, any more I should try?
rbogie
Registered: Apr 28 2008
Posts: 432
place a check at the 'locked' property of 'text box properties'. fyi, the 'V' is not a ctrl+V, but a single key accelerator [V], which works when you have the applicable preference selected [see ctrl+K > general > 'basic tools' section]) the best i can do is point you in a direction, from there you have to experiment and teach yourself. the text box tool can be daunting.
SLB
Registered: Nov 14 2008
Posts: 28
Thanks. I set the single key and had already locked the text box. But nothing changed. Will experiment some more. Thanks for your time.
daka630
Expert
Registered: Mar 1 2007
Posts: 1420
Quote:
After saving the pdf, others see it as a comment and can make changes.
I want the added text to become fixed as part of the pdf document page. Any ideas?
As Reid points out, annotations (being what they are) cannot be a "fixed" part of PDF page content.
Following his suggestions you'll be able to get the text color to what you want.

Just some additional details re: locking an annotation.

Locking an annotation (Typewriter tool or a tool off the Comment/Review toolbar) will preclude others from being able to edit the annotation's content.
However, a user of Acrobat Pro can unlock the annotation.
Regardless of "locked" status the annotation will appear in the Comments List (a listing of all annotations placed on the PDF file).

With Acrobat Pro you can use PDF Optimizer or a Preflight to flatten annotations.
The resultant output PDF will have all annotations associated with the Typewriter tool or Text Box tool"flattened" into the PDF page content.
This effectively removes the "annotation" while leaving the text placed in the annotation.

With that said, a user of Acrobat Pro could use the TouchUp Text tool to preform small, discrete edits
(PDF does not support major content/layout/format edits).
This could be prevented by providing password security or by providing a Certified PDF.
However, not all third-party applications that can process PDF "respect" this.

Digital Rights Management ($$) would offer the best "can't change it".
But, I suspect that most times-most PDFs would not need that.
For most situations, "flattening" annotations might well be sufficient for basic needs.
For a higher level of confidence a "Certified" PDF may well meet one's needs.

Sort of like standing on a tetter-totter over the pivot striving for the appropriate balance, eh?Be well...

Be well...

miketkong
Registered: Jun 29 2011
Posts: 1
Read through all the above and couldn't do it, but I did find a method which worked. I used the typewriter tool to fill out the form in my pdf and then printed the PDF to a PDF file. So go to print the document and select your pdf printer. If you have Acrobat Pro installed you should have one in there. If not there are a bunch that you can find such as Jaws PDF, Cute PDF, or just search for "PDF printer" or "print to pdf" in google. You will have to install the software before the pdf printer will show up in your available printers. Flattens out the typewriter text. Cheers.