Accounting staff in our office input comments and status of various Board of County Commissioners actions pertaining to financial transactions of the County. Because there are 7 accountants, more than one can open a single PDF file at the same time and begin adding their comments. They each may be in the document for an hour before they are ready to close it. At that time is when Acrobat will launch its popup window to everyone who accessed the file after the first person, indicating the file can not be saved because another user has it open, or it is a Read Only file. Only one accountant's comments will be saved, and everyone else who was in the file will lose their work.
Is there a way to have Acrobat launch that popup warning at the time the file is accessed when it is already open? It is important that we retain only the one original file, rather than have each accountant save the same file over and over again - it would be difficult to know which one is the latest-greatest version. I have searched the Web and this site extensively, and have been unable to find the answer.
Thank you,
Sandra
We need the warning that indicates another user has the file open upon OPEN.
2010-12-29 10:57:10
My Product Information:
Acrobat Pro 8.1.7, Windows
Acrobat Pro 8.1.7, Windows
2010-12-29 13:06:00
#2
try67,
There are no less than two new documents of this type added to the folder for the accounting staff to access. It is a task that each performs on their own time/schedule. I attempted to use the Shared Review feature, but because I'm not familiar with how to use it, I can not determine if it would serve the purpose we need. Any other thoughts?
Thank you for your response.
Sandra
There are no less than two new documents of this type added to the folder for the accounting staff to access. It is a task that each performs on their own time/schedule. I attempted to use the Shared Review feature, but because I'm not familiar with how to use it, I can not determine if it would serve the purpose we need. Any other thoughts?
Thank you for your response.
Sandra
2010-12-29 13:11:43
#3
Hi Sandra,
Here is a pretty good overview of Shared Review and its various capabilties-
Shared Review Basics VideoHope this helps,
Dimitri
WindJack Solutions
Online Acrobat JavaScript Training & Resource Library
WindJack Solutions
Here is a pretty good overview of Shared Review and its various capabilties-
Shared Review Basics VideoHope this helps,
Dimitri
WindJack Solutions
Online Acrobat JavaScript Training & Resource Library
WindJack Solutions
2010-12-30 01:44:32
#4
If you need to limit coincidental access to files of any type and don't want to apply shared reviews to each PDF, the usual option is to use a document management server such as Microsoft Sharepoint, so that each document can be "checked out" by a reviewer, and anyone else looking at it will see who's working on it, and will be prevented from changing it until the reviewer checks their copy back in. It's in effect a lending library for files.
What you should do, however, is use the Shared Review feature of Acrobat instead of placing the file on a network drive and have everyone access it at the same time.
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