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What are the benefits or advantages of ETDs over hard-copies?

Anonymous

Orgeon State University has outlined the what they see as the advantages of publishing Theses and Dissertations as electronic pdfs on http://oregonstate.edu/dept/grad_school/current/thesis_faq.php

They include:

Broader exposure of graduate student research through greater accessibility via the World Wide Web. Research is accessible to any potential reader every day at any time;

Opportunities to use new forms of creative scholarship through use of interactive elements, multimedia, hyperlinks, etc.;

Ability to have a hyperlink to the thesis/dissertation on homepages and electronic CVs;

Professional development experience for graduate students as they learn the basic skills of scholarly publishing in an electronic format;

Conservation of paper and library storage space;

Theses and dissertations more immediately accessible: publication occurs near point of submission rather than many months later.

So, if this is true, why are there not more high education institutions requiring student to create ETDs (Electronic Theses and Dissertations). When I ask this question in a recent department meeting about our on university policy, I was told that it is better done after the thesis or dissertations is complete and send to UMI or other paper conversion and distribution business "many months later." So what is the practice at your college or university?

UVSAR
Expert
Registered: Oct 29 2008
Posts: 1357
In the UK it's a difficult one.

Low-level work (degree, etc.) which will remain within the institution is relatively easy to do in ETD on a purely technical level, and I know many students who pretty much have to (because of non-printable assets such as 3D or video). I used to take coursework via email all the time.

At PhD level it's extremely rare and not something I can see expanding in the near future, purely because of the document exchange systems in place. All UK PhD theses must be deposited in the British Library in print form, and the majority of examiners insist on printed copies as they're "easier to read". It's normally even more specific than that, with universities setting precise formatting rules (hardback, certain spine lettering, certain trim size, etc.) so they're easier to archive. It's expensive (mine ran to 400+ pages over 8 copies) but the student pays, so the university doesn't much care.

I know we have the notional preservation of PDF/A, but institutional archivists have been burned many times over the last 50 years by supposedly-futureproof media and tend on the whole to take the (rather sensible) approach that paper is paper is paper. PDF/A may have official support for the time being, and I assume in 25 years I'll still be able to open one, but PhD theses are regularly called out of storage after 100+ years. By then I doubt anyone will recognize a CD as anything other than a retro-styled beer mat.
rleneway (not verified)
Good point as my dissertation was done in Word Star on a 5 1/2 inch floppy disk at the advent of the personal computer, and I would be hard pressed to be able to revive it electronically. Meanwhile, there it my hard cover dissertation on my book shelve that you would be hard pressed to revive. But, at this point in history, why would you want to? In 25 years PDFs may become a set of unknown initials. But, today, tomorrow and five or ten years from now, knowing that I and everyone else with Internet connection could access a standardized electronic PDF formatted dissertation or thesis from any where in the world is a powerful thought. I guess it is time to print out all of those thousands of irreplaceable images stored on my camera S.D. card, while I still have something that will read an S.D. card.
UVSAR
Expert
Registered: Oct 29 2008
Posts: 1357
Media is always going to be the biggest problem in archiving - with a bit of work anyone in the future could build a PDF reader provided someone has the spec sheet, but if an archive has to duplicate its entire stock onto new types of media every 10 years or so, it becomes a massive investment compared to paper.

I remember the excitement in UK schools and libraries, and on TV, when in 1986 it was announced a new Domesday Book had been created from a 2-year national survey, and copies were going to be distributed around the UK for people to read.

They were, unfortunately, on the brilliant new technologies of Acorn computers and 12" laserdiscs. Now they're placemats for librarians, and it took another massive project in 2002 to extract and convert the some of the data. A lot of it is completely lost (literally - the converted data may exist but nobody knows where).

See http://catless.ncl.ac.uk/Risks/25.44.php#subj7 for an article by one of the project leaders on where it all went wrong. Of course this was all before PDF, but it shows how the best planning and foresight mean nothing after just 20 years.


Luckily I was working on networks in the early 80s, so someplace in my attic I still have the DNS table on a printout. [b]All of it[/b]. 4 inches of fanfold, and a few times we actually used it to look up an address.