Form Creation for Multiple Users

Hello. I am VERY new at this and am having difficulties. I have created a form in Acrobat Pro 9 that is actually for a different department (I am in Public Information and this is for the Sheriff).
 
#1-I need to be able to send it to a different county department to use.
#2-They need to have their office staff fill it in as citizens call, save it to their shared directory (I have the path & access), and then be able to access the database of information (which I may have to do for them as they do not have Acrobat 9 Pro).
 
Questions
#1-What submission type should I use to make it easiest for all involved and so that the data is captured?
#2-Since I am the only one with Acrobat Pro 9, will I need to be the Form Manager?
 
I am confused as to how to do this to the server and still make the data available to the department (who needs it for enforcement). Any help y'all can provide would be most appreciated.