I hope someone can help. I have Acrobat 9 and some of the people I collaborate with have Acrobat 7. We share PDFs of articles from medical journals and need to annotate them (underlining text, drawing boxes, etc). Sometimes I will receive a PDF from a coworker that appears as a PDF/A when I open it. In such cases, most of the Commenting tools are grayed out. However, it turns out that my coworkers with Acrobat 7 don't have this problem--it's not a PDF/A for them and they can mark it up just fine.
Is there any way I can turn off the PDF/A mode? I've browsed through the menus and toolbars trying anything that might work and I am officially stumped. I'm pretty much a novice with Acrobat--I only use a few features--so please go easy on me when you try to explain.
Thank you so much for any help you can give.
Signed,
Writer on a Tight Deadline
(Dianne)
How can I make a PDF/A file so that I can comment on it? (Acrobat 9)
2011-01-04 17:32:45
Answered
My Product Information:
Acrobat Pro 9.4, Windows
Acrobat Pro 9.4, Windows
2011-01-05 03:46:04
#2
Accepted Answer
I wouldn't advise using PDF Optimizer - you don't want to alter the PDF file, you simply want to stop Acrobat using PDF/A Mode. That is set in Acrobat's preferences:Menu - Edit - Preferences - General (or Ctrl-K)
Select Documents from the list on the left.
Under "View documents in PDF/A Mode" select "never".
Click OK and open your file - all the commenting features will be available.
If you want to learn more about PDF/A and the read-only mode, watch our Learning Center video:
http://acrobatusers.com/tutorials/working-pdfa-acrobat-9
2011-01-05 04:24:30
#3
Thank you both so much. I tried UVSAR's suggestion, as it seems simpler and should work across documents. It worked splendidly! I can't tell you how much this helps me.
Again, I appreciate how quickly both of you helped. I think I'm going to make a New Year's resolution to finally learn how to really use Acrobat.
Dianne
Again, I appreciate how quickly both of you helped. I think I'm going to make a New Year's resolution to finally learn how to really use Acrobat.
Dianne
2011-01-08 14:50:29
#4
Be aware that turning OFF that option will also mean that the PDF/A files will NOT render correctly as per the PDF/A standard - that's why the setting is ON by default. We recommend that you ONLY turn it off if you need to circumvent the archival nature of the document on a case-by-case basis.
2011-01-10 05:48:32
#5
Thanks, Leonard. That makes sense--in fact, I was kind of wondering about that. I will turn it back on now that the present 'crisis' is over. Thanks for your help.
Go to the File>Save As dialog box and select Adobe PDF Files, Optimized. Then in the PDF Optimizer window, look in the top right section where is says: Make compatible with: and choose Acrobat 7 and later from the drop down box.Complete description here:
http://acrobatusers.com/tutorials/optimize-pdf-files-better-results