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Saving mark up to email - New User

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2009-01-22 17:30:49
djaneb
Registered: Jan 22 2009
Posts: 7
Answered

Hello

I am a new user of Acrobat Pro 9, so pls forgive my ignorance.

I have a pdf file which requires my name and signature. I had no trouble using Typewriter tool to insert the text and then created a stamp with my signature, which I inserted. I then saved it to the desktop.

Then I clicked to attach it to an email - the form attached but none of the inserted text was visible. I then opened the form in Preview and could see the added text but when I emailed it, the added text wasn't visible in the attached form.

Then I printed the form to Evernote (a note clipping service) from the pdf print menu and was able to email it from there with the text inserted.

Obviously I am missing something rather basic.

Would anyone be able to direct me?

Many thanks

Deborah

CS4
MaxOSX - Leopard
mail.app

My Product Information:
Acrobat Pro 9.0, Macintosh
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2009-01-25 13:05:45
#1
djaneb
Registered: Jan 22 2009
Posts: 7
Hello again

It would be great if someone could help me with this. I have spent a fair bit of time trying to work out how to attach a pdf to an email, with all the changes I make visible. I just can't make it happen without the extra step of opening the document into pdfPen.

Deborah
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2009-01-25 14:27:52
#2
daka630
Expert
Registered: Mar 1 2007
Posts: 1420
Deborah,
Without the specific OS and application(s) that you are using it can be rather problematic for AUC members
to provide other than generic suggestions. These might or might not assist in you implementing what you desire.

For instance the OS flavor I work with is Windows, don't use Evernote &, with chagrin, must admit that
I am not at all sure what you mean by "pdfPEn" in your second post.

With that said a few (generic) things do occur to me.

First, something to try after using the Typewriter tool and application of your stamp.
Flatten all fields into the PDF by printing the PDF via Distiller.
In the print dialog look for a drop down menu for selections related to comments and forms.

Quote:
Comments And Forms Specifies which visible content prints.Document Prints the document contents and form fields.

Document And Markups Prints document contents, form fields, and comments.

Document And Stamps Prints the document, form fields, and stamps,
but no other markups, such as note comments and pencil lines.

Form Fields Only Prints interactive form fields but doesn’t print document contents.
You may have to run different scenerios to establish what fits your need.

Second, the name and signature requirement connotes a legal record.
Regardless, would a digital signature not be more definitive?
Some thumb rules to remember.
Anything added by the Typewriter tool can be edited by another with the appropriate software.
A stamp with a signature graphic can be edited with the appropriate software.
Just a question of tools, knowledge and time...
Of course the end use of your PDF(s) is a significant variable which will dictate what the
appropriate level effort is to be.

Acrobat Pro 9 Help has a useful, detailed discussion of security and digital signatures.
Additionally, at
[url]http://www.adobe.com/devnet/acrobat/security.php[/url]
there are two documents (user guides) that are helpful.

While I can appreciate the press of time that you feel; don't toss in the towel.
While AUG has a fair dinkum of impressively experienced members they don't
peruse the posts on a daily basis. It can be a strectch of time before the one
with an answer comes on by.

Be well...

Be well...

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2009-01-25 14:40:10
#3
djaneb
Registered: Jan 22 2009
Posts: 7
Thank you so much for your reply, and for respectful instructions - I appreciate it.

Completely silly of me to include details like Evernote (an online service for which a Windows client is available) and PDFPen (mac osx pdf editor) - I realise that now.

What I am trying to do is very basic ... someone sends me a form that most people will print out and sign and put in the post.

I want to open it, type requested information and drop in my signature. Then click attach to email and send it back to the sender completed. Currently when I do this the pdf that is attached to the email does not include the edits. I understand from your reply that there is a further step required with Distiller.

In this particular case the editing of Typewriter and Stamp doesn't matter - this form will just be printed out and put with all the forms that were mailed. The recipient is known and trusted.

I have always done it using a Mac utility (PDFPen) - open pdf, edit pdf with information and drop in signature, attach completed pdf to email.

Now that I am using Adobe CS4 I thought I would see if the process is just as simple in Acrobat. If it is more complicated, or takes more steps, I will just revert to the old method.

Again, I appreciate your response and will be more patient next time :)

Deb
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