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Help! Looking for a document management solution in Acrobat

Forum Index > General Acrobat Topics > Help! Looking for a document management solution in Acrobat
2009-04-10 11:06:56
milchin
Registered: Apr 10 2009
Posts: 2

Hi all,

I was recently tasked with digitizing a paper-based archive with ~15,000 documents (varying from 1-80 pgs. ea.) which need to be scanned and completely searchable.

I know Acrobat allows the body of the document to be searchable, but we may also need to tag each file with additional information such as:

"Purchasing Agreement between Acme Co. & Acme Co. dated 01APR09 Stack 2 Shelf 4"

The above information probably won't fit in the file name. Where can I store this?

Does Adobe have a document management program for PDFs? I don't need collaboration-capable software and this won't be on a network. It will be accessible only from one computer.

My Product Information:
Acrobat Standard 8.0, Windows
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2009-04-10 15:09:59
#1
try67
Expert
Registered: Oct 30 2008
Posts: 2399
First of all, there's no problem with using that string as the file's name.
But if you want to use some internal property instead of the file's name, you can enter this as metadata in your PDF. Go to Document Properties (Ctrl+D) and you'll see fields such as Title, Author, Subject, Keywords, and you can also add your own custom properties.

- AcrobatUsers Community Expert - Contact me personally at try6767 [at] gmail [dot] com
Check out my custom-made scripts website: http://try67.blogspot.com

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2009-04-10 19:43:19
#2
daka630
Expert
Registered: Mar 1 2007
Posts: 1420
This tutorial by Thom Parker may be helpful.
[url=http://www.acrobatusers.com/tutorials/2006/auto_insert_metadata]Automating PDF Document Metadata Insertion with Acrobat JavaScript[/url]
By building a cataloged index across the entire collection you will be able to not only search what the OCR characters provide but
will also be able to engage in search of the metadata.

If you outsource the scanning and ocr, [i]do[/i] study and get a solid understanding of what is involved.
I've seen some rather sorry jobs that were not cheap. The resultant PDFs holding the scanned images were
incapable of being used. Also, if not already done, look over metadata standards (such as at dublincore.org).
Helps to set up one's metadata such that it is more accessible and usable.

fwiw, I'd avoid long, convoluted file names. One way or another they seem to become pot holes in the road, as it were.
An ending thought - you may want/need to obtain Acrobat Professional.

Be well...

Be well...

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