Need "Submit Form" Button to reference Combo Box

Do you want to submit the form data or the complete PDF? What is this document used for?

George

Would be great if the whole pdf form would just attach to an email.

The form is for scheduling and the user selects their supervisor from the combo box, then (hopefully) clicks "Submit Form" and the form is sent to their supervisor as an email attachment .

If needed I can add another field where the user would input their own email address.

Problem is I'm not very familiar with Acrobat or the javascript, or how I would link the js to the "Submit Form" button.

Thanks!
Brian

I should have asked the following questions before, but the answers you give are important to how you choose implement this.

Will the users of this form be using Reader, or something more such as Acrobat Standard or Pro? Will the supervisor be using Reader or Acrobat? How many users will be using the form?

George

Thanks for the help George!

I'm assuming that the users will only have Acrobat Reader on their machines; same with many of the supervisors (although the supervisors can just open & print the pdf after they receive it).Potentially lots of users would access the form throughout our organization (couple hundred or more easily). All the fields are blank and user-filled except for the combo-box and the "Submit Form" button.

Thanks!!
Brian

OK. The JavaScript part is relatively simple, but let's set that aside for the moment. You need to make an important decision before you get too far with this.

If you want the user to be able to send the entire PDF (as opposed to just the form data) with Reader, the PDF has to be Reader-enabled. What this means is using either Acrobat Pro (8/9) or Adobe's LiveCycle Reader Extensions software ($$$$) to grant usage rights to a document. These usage rights allow Reader to do things it is not normally capable of doing, such as saving a filled-in form. Since attaching the complete PDF to an email message involves Reader saving a filled-in form, you will have to Reader-enable the form in question.

If you use Acrobat Pro 9 to Reader-enable the form, there are licensing restrictions you need to be aware of. In short, if you will be deploying the enabled form to more than 500 recipients, you can subsequently use information from no more than 500 forms that have been returned (including hardcopies). If you deploy an enabled document to fewer than 500 recipients, you can use information from an unlimited number of returned forms.

If you will not be exceeding the Acrobat licensing restrictions, then no problem. If you will, and using LiveCycle Reader Extensions isn't going to happen, there are a number of alternatives, one of which is to "submit" just the form data, which does not require a Reader-enabled form.

George

I currently have Acrobat 8 and am trying out 9. The number of users/recipients would be under 500 so should be no problem there.

I'll confer with some of the supervisors but I'm guessing they would prefer an attached PDF (since they're used to that) and would allow them to print if they choose.

There shouldn't be a conflict with regard to # of users & licensing requirements though.Thanks!!
Brian

Here is a bare-bones script you can use in the Mouse Up event of a button. It gets the value of the combo box and uses the value as the recipient's email address:


Again, this code is minimal, but you should get the idea. See the Acrobat JavaScript reference for more information on the mailDoc method. Replace "combo1" in the code above with the actual name of the combo box you're using for the email addresses. You will also need to Reader-enable the document for it to work with Reader. This should be the last thing you do before distributing it.

George

That works George - you're awesome!

Quick question you probably have run into:

When I click my "Submit Form" button I immediately get a error message of "Invalid File Specification Object"...

When I click OK it opens my email client and I see the attachment in place ready to send. Click send and everything goes through fine.

Any idea what causes the initial error message?

Thanks again for all the help!
Brian

No, I don't know what's causing that. I'd have to look at the form...

George