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Bookmarks Don't Show Up

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2007-04-24 07:53:24
peytontodd
Registered: Apr 24 2007
Posts: 4

Hello - I just built a PDF document from Microsoft Word as I have done successfully many times in the past. However, this time the 'table of contents' provided by the bookmarks did not appear, though it always has in the past. I am using a Word template provided by the editors of the academic journal to which I plan to submit this PDF (it's an e-journal). So evidently it must be something different about their built-in headings. But what could it be? They seem normal - for example, if you click on the Document Map icon in Word (which produces a tree structure on the left analogous to what Acrobat's bookmarks), all the headings and sub-headings appear just as they should. Any ideas?

Thanks for your help.

Peyton Todd

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2008-03-03 12:56:07
#1
[email protected]
ExpertTeam
Registered: Sep 24 2005
Posts: 252
Hi

You might want to double check the settings in the PDF Maker. In Word select the 'Adobe PDF' menu and then 'Change Conversion Settings'. There is a General, Word and Bookmarks tab with different options - make sure these are active and carrying through the options you desire. Then ensure you convert using the button in the toolbar or via the 'Adobe PDF' menu/Convert to Adobe PDF.

Basically, if it works in Word and you convert via the PDF Maker (making sure the options are correctly configured) then it should work inside the PDF ..

Let us know,

All the best,

Jon

I've been using Acrobat since v1.0 and still get amazed by its power. An Acrobat ACE since 1999

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2008-03-03 14:31:04
#2
peytontodd
Registered: Apr 24 2007
Posts: 4
Thanks for trying, Jon, but that didn't work. When I checked the preferences in Change Conversion Settings, everything was already checked except 'Convert Word Styles to Bookmarks'. When I checked that and rebuilt the PDF, the result was that every single paragraph in the document got turned into a heading, and was included in the bookmarks bar on the left of the PDF (not the full paragraph in each case but the fir 30 words or so). When I un-checked it, I got the situation I was in up to that point, namely that headings 7 thru 14 appear in the bookmarks, but headings 1 to 6 do not.

Oh, so they're really 'styles' and the others are headings? If that is so, then Word lies to me, since whenever you click on any of them in Word's document map, the little format box up in the toolbar claims that it's a 'Style heading'. However, I was able to solve the problem temporarily for my current document by clicking on each of headings 1 thru 6 and specifying that it is a heading pure and simple. With that change, all the headings appear in the bookmarks section of the PDF, even though headings 7 - 13 still say 'Style heading', and headings 1-6 simply say 'Heading' in the Word document.

Well, the above was true till I went in and modified the Heading to which I had set headings 1-6 (since their tab position was wrong). Then I noted that headings 1-6 all said 'Style heading' again, just like heading 7-13. I built the PDF again, and sure enough, headings 1-6 don't show up in the bookmarks bar on the left, although headings 7-13 do.

Reading my note of last year, I see that on that occasion I was referring to a different document. The problem with that document fixed by re-doing the headings according to the instructions provided by a Microsift Word guru, which you can find at http://www.shaunakelly.com/word/numbering/OutlineNumbering.php. Maybe that will work for this document, too...
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