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Hyperlinks to bookmarks in Word 2003

Forum Index > PDF Creation > Hyperlinks to bookmarks in Word 2003
2009-04-15 10:07:30
BillSark
Registered: Dec 3 2008
Posts: 5

We currently post all our policies and procedures (1,000+) as PDFs on a Sharepoint site.
I'm using Adobe Acrobat 7.1.0 Standard to convert Word 2003 docs to PDF. Some docs are LARGE, 400 pages plus.

I want to make links from any spot in a doc to any other spot in another doc, and have Adobe Acrobat convert those in the Word doc, NOT open each PDF doc and do it there, that's a waste of time, I'd rather stop using Adobe Acrobat, and just post them as Word docs. I can do this in Word, and HTML, but can I do that in any version of Adobe Acrobat, or using a plug-in?

Thanks,

Bill

My Product Information:
Acrobat Standard 7.0.1, Windows
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2009-04-15 19:20:07
#1
daka630
Expert
Registered: Mar 1 2007
Posts: 1420
Hi Bill,

I do not know if Acrobat Standard 7 has the same PDFMaker as Acrobat Professional 7.
Regardless, there are some things to consider.

Office Hypertext from file01.doc to adjacent file02.doc having a bookmark "xyz" gives a path of

Quote:
file02.doc#xyz
Putting the file in some other location resulting in the link path reading

Quote:
..\..\\\file02.doc#xyz
Provided PDFMaker is configured correctly, what is in the file "file01.pdf" is

Quote:
file02.doc
or
..\..\\\file02.doc
The "#" does not make it through the conversion.
Interestingly, setting an Office Hyperlink to [i]..\..\\\file02.doc#xyz[/i]
in the Edit Hyperlink dialog ends up becoming [i]..\..\\\file02.doc[/i] in the tool tip (after Edit Hyperlink dialog has been left).
Re-opening the Edit Hyperlink dialog shows the link has become [i]..\..\\\file02.doc#[b]_[/b]xyz[/i]I have noticed a similar "morph" to Hyperlinks in Excel. I've observed this behavior, in Word & Excel, in Office suites 2000 through 2007.It appears PDFMaker "sees" what we "see" in the tool tip.

Links within a given *.DOC file pose no problem.

Links to external files pose a problem.
The link's text string in the PDF will match the text string in the *.doc, *.xls, etc. file.
[i]MATCH[/i] is the operative word. The conversion does not alter the text string. This is expected behavior.
So a target file's file extension is *not* changed.
When you click on this link, in the PDF, you get the Launch Application warning dialog.

While what you want in a PDF collection can be rather readily accomplished with FrameMaker you have Word.
It may well be that you'll have to set up the desired interactivity in Word and then put the Word files out to SharePoint.
A nattering nag occurs to me when considering this.
Typically, any given user of Word ends up modifing the default Normal.dot file. Understandable as many users are unaware
of the what and how of Word templates. What would the effect be of this? Not an issue with PDFs. Perhaps the same when
working on *.doc files out of SharePoint?

Be well...

Be well...

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2009-04-16 09:47:05
#2
BillSark
Registered: Dec 3 2008
Posts: 5
daka630,
thanks for your reply, which seems to confirm my frustration that "I can't get there from here."

We edit the previous version of the Word 2003 doc, using "tracked changes" for version control, then accept all changes and PDF that final version.

When loaded into Sharepoint, our PDFs end up with URLS like this:
http://Companyportal/sites/PNP/pdf/Doc%20Name%20or%20Title.pdf


If I wanted to create links TO spots in that final PDF, I know I would do the following:

http://Companyportal/sites/PNP/pdf/Doc%20Name%20or%20Title.pdf#page=3
http://Companyportal/sites/PNP/pdf/Doc%20Name%20or%20Title.pdf#nameddest=Chapter6

But with 1000+ docs, and only 2 people doing the final "publishing," that's not possible.

We have tested just posting them as Word docs, and it works fine. You'd think Adobe might consider this as an added capability???

Thanks,

B
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