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How To Share Secured PDFs - URGENT

Forum Index > Security > How To Share Secured PDFs - URGENT
2009-10-15 21:07:56
Hillyman
Registered: Apr 21 2009
Posts: 15
Answered

One of my clients has finished a highly sensitive report and is now looking to share its contents with a small group of external colleagues in PDF format via email. This is the list of security requirements I have been given to deal with:

Needs to be encrypted
Prevent printing and copying text
Prevent forwarding
Self-destruct after two weeks

I know how to prevent printing and copying data, and I know how to set up passwords on the PDF, but I haven't a clue how to set it to delete itself after a period of time or prevent the file from being forwarded.

I thought about perhaps posting it to our website and setting up password access, then taking it down after two weeks. Ideally, I would be able to post it to a site where the PDF would be processed and displayed by the site instead of the local computer, while retaining the ability to enable the PDF restrictions I spoke about above.

As you can see, I need some input from my fellows on this one and really appreciate your help. I am supposed to have this handled by tomorrow. I was only given the requirements today. Geez. Thanks everyone!

Jason

My Product Information:
Acrobat Pro 9.1.3, Windows
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2009-10-16 09:49:50
#1
lkassuba
ExpertTeam
Registered: Jun 28 2007
Posts: 3636
Might want to check out Document Center (free service right now) to do this. for more information check out the following blog [url=http://www.acrobatusers.com/blogs/lkassuba/setting-expiration-date-pdf-adobe-document-center]Setting an Expiration Date on a PDF with Adobe Document Center[/url].

Lori Kassuba is an AUC Expert and Community Manager for AcrobatUsers.com.

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2009-10-16 10:12:52
#2
UVSAR
Expert
Registered: Oct 29 2008
Posts: 1357
Lori's correct that Document Center will do this perfectly - but remember that each recipient has to register with Document Center as well - as it's still vaguely a Labs project they may need to have the process explained to them.
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2009-10-16 11:49:38
#3
Hillyman
Registered: Apr 21 2009
Posts: 15
Do all the recipients of a file shared with policies enforced through the Document Center have to have the full version of Acrobat or can they view the files with Adobe Reader?
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2009-10-16 12:04:52
#4
Hillyman
Registered: Apr 21 2009
Posts: 15
By the way, THANK YOU! This is absolutely awesome and exactly what I was looking for!
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2009-10-17 01:11:43
#5
UVSAR
Expert
Registered: Oct 29 2008
Posts: 1357
Hillyman wrote:
Do all the recipients of a file shared with policies enforced through the Document Center have to have the full version of Acrobat or can they view the files with Adobe Reader?
They just need Reader 7 or above - see [url=http://www.adobe.com/products/onlineservices/documentcenter/systemreqs.php]the ADC specs page[/url] - but of course to do 'Reader-enabled' stuff like commenting, you have to extend those features using Acrobat Pro before sharing the PDF.
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