How to distribute forms and analyze results with Acrobat XI Pro

Learn how to distribute a PDF form or web form and analyze results using Acrobat XI Pro and the Adobe FormsCentral Desktop app.

By September 7, 2012


In this tutorial, learn how to distribute a PDF form or how to send a PDF form using Acrobat XI Pro and the Adobe FormsCentral Desktop app. Figuring out how to distribute forms and then collect and analyze the data can be challenging. With the Adobe FormsCentral Desktop app included with Acrobat XI Pro, the process is much simpler. Learn how to distribute a PDF form or a web form to your audience via email, Facebook, Twitter, your blog or your website. Once your form has been published, it's time to sit back and watch the results roll in. Responses are displayed in a table you can search, sort, and filter. You can also export data to a spreadsheet or database application for further analysis.

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How to distribute forms and analyze results with Acrobat XI Pro

Ali HanyalogluSeptember 7, 2012

Figuring out how to distribute a PDF form or a web form, and then collect and analyze the data can be challenging. With the new Adobe FormsCentral Desktop app included with Acrobat XI Pro, the process is much simpler. Here is my form design ready to send out. I'll click on the distribute tab and from here I can send my form as a web HTML form with the relevant links. Or I can send out PDF form for others to fill out. Adobe FormCentral takes care of collecting the responses for me once this form has been sent. To view those, I'll click on the view responses tab. Here I can see all the responses I have received so far. And I can sort and filter these as necessary. I can also generate a summary report that gives me a visual indication of how we are doing with our form. And I can export this and share it with others as images in my presentation or as a PDF report. With Adobe FormCentral and Acrobat XI Pro collecting and analyzing and distributing forms is a much simpler process.

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Products covered:

Acrobat XIFormsCentral

Related topics:

PDF Forms

Top Searches:

Convert existing forms to fillable PDFs, fill and sign any form


Lori Kassuba

9, 2015-01-12 12, 2015

Hi Julieta,

Let us know if this tutorial give you the detail you’re looking for:



9, 2015-01-07 07, 2015

the video doesn´t show HOW to do it, it only explains that it´s possible, not HOW.

Lori Kassuba

11, 2014-12-30 30, 2014

Hi Steve and Whitehead,

The Pro. version of Acrobat (including the CC version) includes a desktop version of Adobe FormsCentral, which comes with a free FormsCentral subscription. The free subscription however, does not allow you to create HTML forms that do things like skip logic. To do this you need a subscription to FormsCentral. You can find more detail at (including pricing):



5, 2014-12-24 24, 2014

Unfortunately, Adobe is treating us doing business and charge a price for the FormCentral, even we have purchased Adobe Acrobat Pro with a high price!


11, 2014-12-03 03, 2014

How much does it cost?
Is it easy to learn it usages?

Lori Kassuba

10, 2014-01-28 28, 2014

Hi Chris,

Combining files with a digital signatures will invalidate the signatures, so I would recommend using a PDF Portfolio or the EchoSign service to archive the documents.



11, 2014-01-27 27, 2014

Hi Micheal, using email responses can I combine multiple signed responses to a single PDF file?  For example, I have a sign in roster for a training event. Rather than collecting a wet signature I would like to distribute to trainees and compile all the digital signatures to one PDF to archive in case of later audit.  Do you know if this is possible using Acrobat X Standard?


9, 2013-07-17 17, 2013

Keep this going please, great job!


2, 2013-07-13 13, 2013

Somebody essentially assist to make critically posts I’d state. This is the very first time I frequented your web page and to this point? I amazed with the analysis you made to make this particular post amazing. Fantastic task!

Lori Kassuba

12, 2013-06-10 10, 2013

Hi Wu,

Sometimes it’s difficult to control the exact alignment of the text with pre-existing lines. But, you don’t necessarily need to use them at all. Instead you could create a larger form field with a white fill color.



11, 2013-06-09 09, 2013

Hi. I have a bit of problems with my form creation. My form requires the users to complete a few lines of answers. Eg:

I like to eat apples because _______________________________________

However, with Acrobat XI Pro, I find that I have to insert text fields four times, once for each line. When the users type in their answers, the answers wont flow continuously to the next line, like how write a paragraph. How can I solve this problem? TQ!

Lori Kassuba

12, 2013-05-28 28, 2013

Hi Michael Young,

I think this tutorial is more in line with what you’re looking for:


Lori Kassuba

10, 2013-05-24 24, 2013

Hi Hollie,

Since we don’t focus on this here, I’m not familiar with the best techniques to do this. You’ll want to do a quick web search on the subject.


Michael Young

12, 2013-05-23 23, 2013

Apparently I need to create an XSD file to help load the XML data received back by email when someone completes my form.  Any suggestions on how to do this?  By the way, your video still has me analyzing data using FormsCentral “in the cloud.”  I must have the data emailed back to me in PDF or XML format.


12, 2013-05-22 22, 2013

Hello! Quick question that’s completely off topic. Do you know how to make your site mobile friendly? My blog looks weird when browsing from my iphone 4. I’m trying to find a template or plugin that might be able to correct this problem. If you have any suggestions, please share. Cheers!

Lori Kassuba

8, 2013-04-25 25, 2013

Hi Michael,

The Acrobat tools to analyze form data haven’t change between version X and XI so you should find this video helpful:


Michael Young

2, 2013-04-24 24, 2013


The new video uses the web-based FormsCentral.  I cannot use, nor subscribe to, a web-based application.  I want to be able to analyze the example I provided yesterday in MS-Access or MS-Excel.  How do I export the data fields to do so?

Lori Kassuba

10, 2013-04-24 24, 2013

Hi Michael and Donna,

This video was linking to the wrong one but it’s been all fixed now. Thanks for letting us know.


Michael Young

6, 2013-04-23 23, 2013

Thanks, Donna -

Think of a form used by a school district to gather student information in each class in each school within the district.

There are fields on the top that contain data specific to each school and each class within that school.  At the bottom of the form is a table containing a row containing each student’s name plus student-specific information.  I want to store that information in a MS-Access database or MS-Excel spreadsheet.

Thanks again,


donna baker

11, 2013-04-22 22, 2013

Hi Michael -

You are quite right. We’ll check to see what happened to the analysis component of the video.


Michael Young

9, 2013-04-22 22, 2013

The title says “Distribute and Analyze.”  The video shows how to distribute but nothing on analyze. I cannot find anything on the Adobe website how to capture the data entered on a form and be able to analyze it in MS-Excel or MS-Access.  I cannot use the web-based FormsCentral app on the “Cloud.”

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