How to convert Word, Excel and PowerPoint to PDF

Learn how to convert Office docs to PDF, including Word to PDF, Excel to PDF and PowerPoint to PDF with the Word to PDF Converter in Acrobat XI.

By Steve Gottwals – September 6, 2012


In this tutorial, learn how to convert Office docs to PDF, including convert Word to PDF, Excel to PDF or PowerPoint to PDF with one-button ease in Windows, so you can share files that look the same no matter what device they are viewed on.

View transcript

How to convert Word, Excel and PowerPoint to PDF

Steve Gottwals – September 6, 2012

You probably spend a significant amount of time creating files in Microsoft Word, Excel, and PowerPoint. If you share those files with others, you need them to look exactly like they did when you created them. Acrobat XI can help you with that. Here I have a document opened in Microsoft Word. I can click on the Acrobat ribbon and I virtually get the same effect if I do this in Excel or PowerPoint. I can create a PDF, I can create a PDF and attach it to an email. I can create one and send it for review. And with Acrobat Pro I can create a PDF and run a specific set of actions on it. So let's create a PDF, and save it. Only Acrobat XI ensures that your document remains intact. Whether your recipients are viewing the file on a computer or a mobile device, you can be confident that everyone experiences the document the same way as you intended.

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Products covered:

Acrobat XI Pro

Related topics:

Create PDF

Top Searches:

Edit PDF, Create PDF, PDF to Word, Doc to PDF PDF converter



2, 2014-01-27 27, 2014

There are many Word to PDF Converter Tools are available in the market, I suggest reliable, advance and cost-effective software, you can use kernel for Word to PDF Converter Tool. It can quickly convert word file to PDF file format. It is also available free trial version.

Lori Kassuba

12, 2013-12-04 04, 2013

Hi Sukumar,

This type of automated workflow is not supported using a desktop copy of Acrobat. You’ll want to look for some other type of third party tool that can do this in batch.



4, 2013-12-02 02, 2013

Hi Lori Kassuba,

Will I be able to flatten the pdf with out openining the document. It would be greate if you can give me the steps to follow with your shared .xml file.

My existing application takes the uploaded pdf file and process it. Now, what i want is, it should flatten the file after it uploads.

Lori Kassuba

1, 2013-12-02 02, 2013

Hi Sukumar Namgari,

If you have the Pro. version of Acrobat, you can use this re-built Action to flatten a PDF:


Sukumar Namgari

3, 2013-11-27 27, 2013

Thanks Lori Kassuba,

I have a Javascript that add a Tool button in the pdf to flatten the pdf file. But i want to flatten the pdf file by an external program with out manually hitting the button. Do you got any solution for it. I have been searching this for two weeeks.Let me know if i can do it by Adobe Acrobat XI Pro version?

Lori Kassuba

11, 2013-11-27 27, 2013

Hi Sukumar Namgari,

Actions are only available in the Pro. version of Acrobat.


Sukumar Namgari

4, 2013-11-26 26, 2013

I didnt find the Action Wizard Tool in Adobe Acrobat XI Standard eddition. I have to use it to flatten the pdf file. Can you tell me if there is a way to add it?

Lori Kassuba

10, 2013-11-08 08, 2013

Hi Mark Vande Pol,

I’ll respond to the question you posted (not on the tutorial comments)  so I can help you interactively.


Mark Vande Pol

1, 2013-11-07 07, 2013

I have been using Acrobat from CS-2 to produce e-books for about six years. I just installed Acrobat XI Pro on a new Win 7 machine.

Although the documents look fine in Word, PowerPoint, TurboCAD, or FireFox, when I run either the print function or the Maker, everything looks terrible as pdf, regardless of the program source. The text is skinny and borderline unreadable. I’ve tried embedding fonts to no avail. I’ve set it up to cancel on failure to embed and it doesn’t. I’ve gone through my preferences. I don’t know what else to do.

I have years of work tied up in this. These are 500+ page e-books that are heavily illustrated. This is a huge problem for me.

This is not a display problem; my older files look fine.

I’ve gone to the help sections to no avail. I’ve posted at and don’t get answers. All I want at this point is for my output to look like my file. Is that asking too much?

Lori Kassuba

10, 2013-11-05 05, 2013

Hi Linda Jashari,

Are you able to see the header in the Word print preview dialog?


Linda Jashari

3, 2013-10-31 31, 2013

Why will my headers in Word not convert to Adobe PDF? Help!

Lori Kassuba

1, 2013-10-23 23, 2013

Hi Darl works,

It’s been a long time since I’ve worked with Acrobat version 5 but there are different methods that you can use to create PDF files from Excel in Acrobat XI. I’d like to help you with your problem, so can you post your question here so we can assist you interactively? Also, in the post can you explain how you’re creating the PDF (i.e., from inside Excel using the PDFMaker add-on or another way).


Lori Kassuba

1, 2013-10-23 23, 2013

Hi irene,

You’ll need to update the TOC in a program like Word because Acrobat doesn’t have the capability to reflow text from page to page. Another option is to create a new TOC in Word, convert it to PDF, and then use the Replace pages feature (Page Tumbnail navigation pane) to replace the existing TOC page in your file.


Darl works

1, 2013-10-22 22, 2013

I use excel for my office sped sheets and I have multiple tabs in each work sheet. I put multiple work sheets into a PDF.  When I use XI I pick the pages I don’t need remove them and when I use V, I pick the pages that I do need and I don’t need to remove anything.
V is in a drop down window and XI is in a thumbnail page.
If I knew the degree of difficulty was going to be this great, I would not have purchased XI Pro.


2, 2013-09-25 25, 2013

I have converted a word document into a PDF document and combined it with a ppt document converted also into a pdf. This second document is the annexes to the word document.
The problem I’m having is that once I have combined both documents I don’t know how to update the previously existing word table of contents. TGhere is no way I can’t get away without updating it since I have to print the document.

Shahram Khorsand

12, 2012-11-09 09, 2012

IMO, a direct integration into the office product is the best solution. However, I like the outlook integration as an archiving as well as distribution of content rich emails.

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