How to add text to a PDF File

By December 13, 2011

 



In this tutorial, learn how to edit PDF files (sometimes called PDF editor) by adding text additions to a PDF document in Acrobat X Std. or Pro. Text additions can also be made to a file in Adobe Reader X if the file has been Reader Enabled first.

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How to add text to a PDF File

Lori KassubaDecember 13, 2011

Did you know it’s possible to add text to a PDF file in Acrobat X Std. or Pro? This will allow you to make text additions to a document. To insert text inyour document open up the Tools pane, Content panel, and click on the Add or Edit Text Box. Sometimes this tool is also referred to as the Typewriter tool. After selecting this command, simply move your cursor, which will appear as an I-beam with the letter A, into the document and click in the area you'd like to begin typing. You can also change the font size, up to 24 points, font type, font color, as well as line spacing with the Typewriter tool.

Now it’s also possible to use this same feature for documents in Adobe Reader X. To do this, select File, Save As, Reader Extended PDF, Enable Adding Text in Documents. Now after saving your file, notice the addition of the purple message bar in the document. Now to check, open the same file in Adobe Reader 10.1 or later and look for instructions in the Document Message Bar, where you'll see the typewriter icon.To activate, simply select the tool and move your cursor into the document and click in the area that you would like to begin typing.


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Products covered:

Acrobat X ProAcrobat X StandardAcrobat X Suite

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Edit PDF

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5 comments

Lori Kassuba

1 month ago

Hi John Marshall,

Are you using at least 10.1 or later? Alternatively you could download Adobe Reader XI, which includes the Add Text tool under the Comments panel.

Thanks,
Lori

John Marshall

1 month ago

am using Adobe Reader X and received a PDF file to fill out, which I started in Adobe Reader X. Almost completed the forms and needed to change an error/mistype and some how the typewriter function came up and I was able to make that change. Since closing the PDF with save, etc I have tried to open the typewriter function again and can not. When I click on tools and try to expand content I get nothing. Can someone help me?

Lori Kassuba

1 month ago

Hi k ramtial,

You’ll need Acrobat and not the free Reader to change the text in a PDF file. This interactive guide can help you get started:
http://acrobatusers.com/startingpoints/how-to-edit-a-pdf?sdid=KLKIM

Thanks,
Lori

k ramtial

1 month ago

how to change words in pdf file

Lori Kassuba

10, 2014-03-20 20, 2014

Hi c.vijayakumar,

To add text using either Acrobat or Reader XI (like on a form), you can use the Add Text Comment tool under the Comment pane.

Thanks,
Lori

c.vijayakumar

12, 2014-03-18 18, 2014

Respected sir,
this is to inform you that in my pdf document how to type and insert words please help me

Mike

2, 2012-11-28 28, 2012

In Acrobat 8.0 I could underline, italicize, or make bold the text I had just typed as you did in the video.  How do I do so in Acrobat X Standard?

Hi Mike,

This tutorial explains how to add text to a PDF using the Typewriter tool and this particular tool allows you to change text attributes like italics and bold. If you’re editing existing text in a PDF using the Edit Document Text tool, you’ll need the associated fonts for italic and bold installed on your system. Here is a video tutorial for Acrobat X on editing text in a PDF:
http://acrobatusers.com/tutorials/how-to-edit-text-in-a-pdf

Thanks,
Lori

BJ

4, 2012-11-25 25, 2012

Why does line spacing revert to no spacing when saving or printing document?

Hi JB,
Are you using the typewriter tool or by selecting the Edit Document Text and holding down the Ctrl key?

Thanks,
Lori

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