How to add PDF bookmarks to a document using Acrobat X or XI

Learn how to add PDF bookmarks or create PDF bookmarks using Acrobat X or Acrobat XI to help your readers find content in your PDF file.

By March 26, 2012

 



In this tutorial, learn how to add PDF bookmarks or create PDF bookmarks to help your readers find content in your PDF file. Follow these quick steps to learn how to add PDF bookmarks to your documents.

View transcript

How to add PDF bookmarks to a document using Acrobat X or XI

Donna BakerMarch 26, 2012

Bookmarks are a great way to help your readers find content in your PDF file. To set the magnification, click Fit to Window Width and Enable Scrolling. Use the navigation tools to display the first chapter heading. Click the New Bookmark button. A new bookmark shows in the pane. Type the chapter’s name for the bookmark and click anywhere off the field.

Navigate to the next chapter’s start page. Let’s automate the bookmark process. Click the Hand tool, then click into the text to activate the Text cursor. Double-click the title text to select it, right-click to open the shortcut menu, and click Add Bookmark. Or you can use the shortcut keys: CTRL + B (Windows) or COMMAND + B (Mac). Acrobat automatically adds the new bookmark. Click anywhere off the label to deselect the text.

Add the rest of the bookmarks. To test the bookmarks, click a bookmark in the list, and you see the document jump to the start of that chapter.

You can also add bookmarks to specific content in a chapter, like an image. Find the image you want to bookmark, set the magnification you want to use, and click the New Bookmark button. A blank field shows below the selected bookmark. Type the bookmark’s label, then click anywhere to deselect the field.

To test the image’s bookmark, click a different bookmark and then click the image’s bookmark—there's the image!

To set how the document opens, click File > Properties. When the Document Properties dialog box opens, click the Initial View tab. Click the Navigation tab drop-down arrow and click Bookmarks Panel and Page. Click OK to close the dialog box.

Save the file to save the settings. Close and then reopen the document. The file opens at the first page, shows your list of Bookmarks, and uses the designated magnification.


Was this tutorial helpful?

Please Log in to provide feedback on this tutorial.

Rate this tutorial

Please Log in to rate this tutorial.

Rating:

Looking for more help on How to Edit PDF?

  • Consult the How to Edit interactive guide.
  • Ask a question in our forum.
  • You can leave a comment below for the author of this tutorial.

Products covered:

Acrobat X ProAcrobat X StandardAcrobat X SuiteAcrobat XI ProAcrobat XI Standard

Related topics:

Edit PDF

Top Searches:

Edit PDF, Create PDF, PDF to Word, Doc to PDF


14 comments

Lori Kassuba

1 month ago

Hi anushree,

You can add bookmarks to scanned PDF documents. To have the bookmark open other PDF files, just edit the bookmark properties.

Thanks,
Lori

anushree

1 month ago

hi,can i add bookmarks to a scanned document using adobe XI?i need to have a layered pdf document.eg an introduction bookmark could open up to 2 pdfs.pls let me know asap.thanks.anushree

Lori Kassuba

9, 2014-02-06 06, 2014

Hi Karl,

The only thing I can think of that would disallow bookmarking, is security or a digital signature. Do you see a lock icon in the left-hand panel or a blue ribbon at the top of your document?

Thanks,
Lori

Karl

4, 2014-02-03 03, 2014

I have Adobe Acrobat XI,I have this one PDF that for lack of a better description, will not let me bookmark, none of the features in bookmarks are activated.  Am I doing something wrong or is there something imbedded in the pdf that will bot allow that function? If so can I override it?

Lori Kassuba

2, 2014-01-30 30, 2014

Hi Andy,

Sorry to hear you’re having problems. As an alternative, you can access the entire transcript of the video tutorial by clicking on the View Transcript link just below the video window.

Thanks,
Lori

Andy

12, 2014-01-29 29, 2014

Message: “Gain unprecedented creative control with new expressive features and visual performance improvements in Adobe Flash Player 10.2.”

Tutorial don’t work in Flash Player 10.3.193.90

donna baker

1, 2014-01-25 25, 2014

Hi Jack -

Yes, definitely. Bookmarks have been in Acrobat for many versions. You can add them via the Bookmarks panel.

donna.

donna baker

1, 2014-01-25 25, 2014

Hi Sherry -

I definitely agree with you. Bookmarks are such a basic navigation method, and I always look for them, too.

You’re welcome - I’m glad the articles helped.

donna.

Sherry Quinn

2, 2014-01-21 21, 2014

Large PDF documents that do not have bookmarks are a pet peeve of mine. So I wanted to say thanks for the articles on bookmarks. I hope more people use them in their documents.

Jack W Horvath

11, 2014-01-21 21, 2014

I have Acrobat Pro 9.  Can I do bookmarks with this version?

Brian

9, 2013-12-31 31, 2013

Thank you Lori Kassuba!

Lori Kassuba

3, 2013-12-19 19, 2013

Hi Khuldoon Hameed,

All you need to do is create the bookmarks for the subsection and then drag them to the right under the Chapter bookmarks to create a subset in the bookmark navigation pane.

Thanks,
Lori

Khuldoon Hameed

1, 2013-12-18 18, 2013

your tutorial is good i want to know how can i add sub catagories to bookmarks for examople

chapter number one have 5 section i want to put them in sub catagory of chapter number one how to do that
Regards

donna baker

12, 2013-12-02 02, 2013

Hi Ivan -

No, you can’t copy bookmarks across books as the coding is different from book to book. You can use named destinations, which are the best if you intend to change any content in the book as they always lead to the same named location, just like an anchor on a web page.

I recommend you explore the JavaScript forum on Acrobatusers.com to see if there’s anything already listed there you could use, or post to that forum for assistance.

donna.

IvanA

8, 2013-11-26 26, 2013

Most books I publish using Acrobat Pro have the same structure.

How can I copy bookmarks structures across books. Can you save bookmarks and copy into another document/book? At the moment I have to create the bookmarks by hand and link 1 by 1 to using set destination. Is there a script I could use to import/export bookmarks?

Do you have example javascripts to open a page by match text in the bookmark. Something like “open page with matching string”.

Lori Kassuba

9, 2013-11-01 01, 2013

Hi ealvarado,

Bookmarks and OCR are only available in Acrobat and not the free Reader.

Thanks,
Lori

ealvarado

10, 2013-10-30 30, 2013

Is this feature only available in the paid versions of Acrobat, or can someone add bookmarks using the free version?  What about the OCR feature?

allen

11, 2013-10-09 09, 2013

Good and clear presentation.

michelle

2, 2013-01-10 10, 2013

Thank you very, very, very much for posting this.  It was very helpful!

donna baker

5, 2012-05-22 22, 2012

Hi Marko -

Thanks for posting. I’m happy the tutorial met your needs.

donna.

MarKo Hubert

6, 2012-04-15 15, 2012

I’m very please with this tutorials. At last I found here what I was looking for that makes my day.

Leave a reply:

Have an urgent question? Post your question to our Ask an Expert forum for a faster response.

Fields marked with * are required.

Download
Acrobat XI trial

Get the trial now

Learn how to
edit PDF.

Get started