How to export scanned PDF to Word or Excel

Learn how to convert scanned PDF to Word or convert PDF to Excel.

By March 19, 2012

 



In this tutorial, learn how to easily export text from a scanned PDF to Word or Excel (sometimes called PDF to Word converter, PDF to Excel converter, convert PDF to Word or create PDF) using Acrobat X or XI Std. or Pro. This quick tip explores how to take text from a scanned PDF and convert PDF to Word and Excel.

View transcript

How to export scanned PDF to Word or Excel

Donna BakerMarch 19, 2012

Let’s take the text from this image scan and send it to Word. Choose File > Save As > Microsoft Word > Word Document. The Save As dialog box opens. Let’s see how Acrobat will prepare the file. Click Settings to open the Save As DOCX Settings dialog box. Since the graphics aren’t needed, deselect the Include Images check box. Acrobat will automatically check if the file is an image only, or if it contains text. Click OK to close the settings, then click Save. Acrobat processes the file, captures the text, and exports the Word document.

Check out the file in Word. The text is all converted, but the strange characters came from the wrapped text in the scanned page. A few seconds to delete the strange characters and column breaks, and the text is ready to use.

It’s easy to export a scan directly to Excel, too. Choose File > Save As > Microsoft Excel Workbook to open the Save As dialog box. Let’s check out the settings. The only setting is to capture the text, which is what we need. Click OK, then click Save.

Here’s the new spreadsheet! All the text processes perfectly, although the background color isn’t exported to Excel.


Was this tutorial helpful?

Please Log in to provide feedback on this tutorial.

Rate this tutorial

Please Log in to rate this tutorial.

Rating:

Did you know?

  • You can ask a question and get an answer from one of our experts.
  • You can search our database of over 800 tutorials by product and/or topic.
  • You can leave a comment below for the author of this tutorial.

Products covered:

Acrobat X ProAcrobat X StandardAcrobat X Suite

Related topics:

Convert PDFs to other formats, Scanning & OCR

Top Searches:

Edit PDF, Create PDF, PDF to Word, Doc to PDF , Create PDF, Scan to PDF, Electronic signatures, OCR PDF


7 comments

Lori Kassuba

1 month ago

Hi Morgan,

In Acrobat XI (not the free Reader), you will find the export command located under File > Save As Other > Microsoft Word.

Thanks,
Lori

Morgan

1 month ago

I have windows 8, so the options don’t come up the same way in PDF files. Can you explain how to do it using windows 8?

donna baker

10, 2012-05-22 22, 2012

Hi William -

Please go to this page:  http://acrobatusers.com/support and click the form link at the bottom to find/request information about using the site.

donna.

donna baker

10, 2012-05-22 22, 2012

Hi Nick -

What programs are you using for the experiment? To export to Word or Excel on your computer you must have the programs installed locally. Otherwise, you’ll see the option display to convert the files online.

donna.

donna baker

10, 2012-05-22 22, 2012

Hi Elizabeth -

Thanks for the feedback. I appreciate it.

donna.

Elizabeth Streed

7, 2012-05-18 18, 2012

Another fun, easy-going tutorial from Donna Baker.  Her approach to the lesson is fun to watch.

Nick

9, 2012-03-30 30, 2012

Hi,

This is a great tip, but when I went to save as the all of the options in the video were not available.  by choices are PDF, Text, and Word or Excel Online.

I tried Word or Excel Online but when I set it to convert it it asked me to subscribe to a paid service…Any thoughts/work around?

Thanks!

WILLIAM CLINE

12, 2012-03-26 26, 2012

What information is presented as text is valuable. However not ONE of your videos will play?

Leave a reply:

Fields marked with * are required.