How to edit text in a PDF file

Learn how to edit text in a PDF file using the new intuitive point-and-click functionality in Acrobat XI.

By September 22, 2012

 

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How to edit text in a PDF file

Donna BakerSeptember 22, 2012

  1. Use the Edit Text & Images tool to edit and configure text.
  2. Change the contents in a text box (such as deleting and spacing).
  3. Use the Add Text tool to add new text to a page.
  4. Change the appearance of text.
  5. Adjust the location and layout of text on a page.
  6. Make changes using the Find & Replace feature.

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Products covered:

Acrobat XI Pro

Related topics:

Edit PDF

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22 comments

Lori Kassuba

1 month ago

Hi T,

You don’t need anything but the free Reader version XI to type into a PDF form:
http://acrobatusers.com/tutorials/how-to-work-with-forms-in-adobe-reader-xi-infographic

Thanks,
Lori

T

1 month ago

I find it apalling that I have to pay to be able to type into an online pdf form. For shame Adobe. For shame…

Lori Kassuba

12, 2014-07-03 03, 2014

Hi Maria,

I would use either the Bates number feature (in Acrobat Pro.) or the Header & Footer command to add this on all your pages.

Thanks,
Lori

Maria

11, 2014-07-01 01, 2014

How to enter the document number that has to appear on all 140 pages of document?

Lori Kassuba

1, 2014-03-05 05, 2014

Hi Phil Leigh,

Feel free to post your suggestion here:
https://www.adobe.com/cfusion/mmform/index.cfm?name=wishform

Thanks,
Lori

Phil Leigh

8, 2014-03-02 02, 2014

Adobe should be ashamed to have such confusing tutorials and even more ashamed to impose such complexity into editing dot-pdf document in Acrobat XI for Mac. My gosh it is the 11th version…you should have cut the complexity by 90%. .

Lori Kassuba

12, 2014-02-04 04, 2014

Hi Jana McDonald,

It’s not possible to set the default for the font/size using the Edit Text & Images command in the Content Editing panel. You can only do this for the Add Text Comment command (previously called the typewriter tool) found under the Annotations panel.

Thanks,
Lori

Jana McDonald

11, 2014-01-29 29, 2014

On the previous revisions of Acobe Pro I have been able to enter the Font and Size needed and it would lock in until I changed it.  I am only able to lock it in for the PDF file i am working on at that time.  When I close it out and open the next PDF file I have to reset the Font and Size again. How do you lock the Font and size to be used for more than one pdf file?

Lori Kassuba

12, 2014-01-21 21, 2014

Hi Joe Silva,

If security on a PDF has been set to disallow changes, then it’s not possible to edit the file. However, if the security does allow you to add comments, then you can use the Add Text Comment tool (available in Acrobat or Reader XI) under the Comment pane to type information into the PDF file.

Thanks,
Lori

Joe Silva

10, 2014-01-17 17, 2014

Is there a way to edit, or type in a locked PDF?

Rodelene

12, 2013-12-05 05, 2013

Hi,

I have the pro xi ... and for a while I was able to edit the text and images using the content editing ...

Now I couldn’t do it anymore ...

I even did the acrobat repair installation ... and still nothing ...

A box now will pop-up saying that the document or document"s” has no editable text or scanned contents ...

Why is this happening now?

It was working fine previously ...

Please help!

Lori Kassuba

1, 2013-10-23 23, 2013

Hi Madni Khan,

You need Acrobat (not the free Reader) to create a PDF document. Or, if you have the free Reader, you can subscribe to the online Adobe PDF Pack services to create a PDF from Reader. Here is a tutorial on how to do that:
http://acrobatusers.com/tutorials/how-to-edit-a-pdf-file-in-adobe-reader

Thanks,
Lori

Madni Khan

9, 2013-10-23 23, 2013

I want to make a PDF Document where could edit but Really I don’t know how can I make that file (portable document file)

donna baker

2, 2013-07-15 15, 2013

Hi Jaimie -

You must be using Acrobat, not Adobe Reader in order to have access to the Tools panel and commands.

donna.

donna baker

2, 2013-07-15 15, 2013

Hi Olivia -

You’re welcome. If you are using Acrobat XI, you can use the Edit Text & Images tool, select paragraphs and change the color. However, you have to do that page by page.

donna.

Jaimie

5, 2013-07-10 10, 2013

I cannot find the “Tool” besides “Share” and “Comments”. Also I cannot find “Content Editing” hence no “Edit Text and Images”.
My version is Adobe Reader X. Is there any setting or user profile problems, so my colleagues have such buttons and functions, while I do not?

Olivia Li

8, 2013-05-08 08, 2013

Hi Donna,

Thanks so much for your fast response, and I just dont have the original document like word format, so I have to find a way to amend on the pdf. but still your answer is very helpful to me.
Thank you!

donna baker

12, 2013-05-06 06, 2013

Hi Olivia -

You have to make the change on each page. There’s no way to make that change throughout the entire document at once.

If you have access to the original document, it’ll be much quicker to make the changes there, then reproduce the PDF document.

donna.

donna baker

12, 2013-05-06 06, 2013

Hi Steven -

Can you go back to the source document and try to embed the fonts again there?

It may be an issue you need to repair. Choose Help > Repair Acrobat Installation and let the program evaluate the installed components and make corrections as necessary.

donna.

Olivia Li

6, 2013-05-05 05, 2013

may i ask how to edit text on all pages in a pdf, if it has too many pages and too much time will be costed manually, and i only want to change the font color. thank you.

steven johnson

9, 2013-02-01 01, 2013

Even after embedding I am still getting this pop up ‘the original font is not availble or can not be used Acrobat is using Minio Pro’, followed by font that doesn’t match my document. Is there a way I can use a font to match my document font when editing?

donna baker

1, 2013-01-28 28, 2013

Hi Bonnie -

Use the Edit Text and Images tool to click the page and activate the tools and commands. Click over the right (or left) edge of the frame you want to wrap and drag toward the center. You’ll see text start to wrap. If you add more text, it’s going to wrap further, and you can drag the edge of the frame as needed to get the appearance you want.

donna.

donna baker

1, 2013-01-28 28, 2013

Hi Kwessi -

Use the Edit Text and Images tool and click the page to activate the tool, and the Content Editing commands.

donna.

Bonnie

9, 2013-01-22 22, 2013

How do I wrap text in the Adobe Pro XI?

Kwessi Paa Annor

2, 2012-12-17 17, 2012

When I select text using the add text tool, it doesn’t activate the Format panel.

How do I go about activating the Format panel, just so I can edit the font type and color?

Thanks

James McKay

11, 2012-12-12 12, 2012

Yep. I prefer the infographic.

Dimitri Munkirs

6, 2012-12-11 11, 2012

I like the video better but still can’t get used to there being no sound in a live video.

Dimitri

Michelle Martin

12, 2012-12-03 03, 2012

I like this infographic better than the video, but if the video had sound, I probably would prefer it.

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