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Forms: Collaborative Workflow

Forum Index > Collaboration & Commenting > Forms: Collaborative Workflow
2010-08-18 04:13:02
scaramanga
Registered: Aug 11 2010
Posts: 1

I am trying to use the Acrobat form workflow as a replacement for MS Word. My proposed workflow follows this pattern:

Pre-populate data and distribute form
Recieve responses back
share with editors for direct revision to the text fields (could be multiple times)
Finalize content and send for review to the client with content locked but approval buttons active
Export select approved content to various formats.

Has anyone figured a way to distribute a dynamic form, have it returned, and then share it for revision/mark-up/commenting. It seems the forms "special features" inhibit collaboration on open fields. Is this a limitation imposed by Adobe? Are their more robust solutions? Or is there something simple that I am missing? Thank you in advance. - Paul

My Product Information:
Acrobat Pro 9.3.1, Windows
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2010-08-18 10:37:33
#1
thomp
Expert
Registered: Feb 15 2006
Posts: 4411
The Comment and Review workflow is for regular PDFs, not forms. What you want to do, at least initially, is to use the form distribution workflow. If you then want to distribute the filled out form for comment and review you'll need to print it to a PostScript file, and then reopen the postscript in Acrobat to convert it into a regular PDF. As a regular PDF it can be commented, but the form fields will no longer exist, you'll need to go back to the original filled in dynamic form to make changes.

The idea with this separation between forms, commenting static PDFs, and having to go back to the original document to make changes is to give you a clean, audible workflow.


Thom Parker
The source for PDF Scripting Info
[url=http://www.pdfScripting.com]pdfscripting.com[/url]

The Acrobat JavaScript Reference, Use it Early and Often
[url=http://www.adobe.com/devnet/acrobat/javascript.php]http://www.adobe.com/devnet/acrobat/javascript.php[/url]

Then most important JavaScript Development tool in Acrobat
[url=http://www.pdfscripting.com/public/34.cfm#JSIntro][b]The Console Window (Video tutorial)[/b][/url]
[url=http://www.acrobatusers.com/tutorials/2006/javascript_console][b]The Console Window(article)[/b][/url]

Thom Parker
The source for PDF Scripting Info
www.pdfscripting.com
Very Important - How to Debug Your Script

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