Hi can someone please help - I am trying to use Acrobat 7 to convert a whole load of .doc (office 2003) files into PDF. I am selecting the word docs explorer, right clicking and selecting convert to pdf.
The actual problem I have is it always prompts for a file name. I just want it to adopt the same name as the word doc. I have tried changing the "prompt for pdf file" settings on and off. but does not seem to make any difference. I have also tried restoring default settings. All to no avail. Please help!!
A Batch Sequence will not ask for a file name as that configuration can be established when a Batch Sequence is made.
[color=red]Advanced > Document Processing > Batch Processing[/color]
Click the "New Sequence" button.
In the Name Sequence dialog, give your sequence a name (e.g., Doc2PDF).
Click OK.
This brings you to the Edit Batch Sequence dialog.
This dialog provides some configuration choices.
--| 1. [i]Select sequence of commands[/i]
If you click the Select Commands button you go to a dialog that lists the "out of the box" sequences provided with Acrobat.
Adobe provides a Batch Sequence document.
It discusses the fundamentals of building custom sequences and explains a grouping of sequences that can be downloaded.
[url]http://www.adobe.com/devnet/acrobat/?view=documentation[/url]
Scroll to page bottom. Download the PDF "Batch sequences" and the ZIP file "batchseq.zip"
There is no effective differences between the PDF and the example sequences for Acrobat 5.x (Full) through Acrobat 8.x Professional.
Do note that some of the examples, being generic, will require a "tweak" (discussed in the PDF document) while some are "good to go".
It is worth looking over and playing with the out of the box sequences available.
These can be very useful.
--| 2. [i]Run commands on[/i]
You can configure to have a sequence or collection of sequences (in one named Batch Sequence such as "Doc2PDF") process selected files, files in a folder, have the Batch ask when you run it, or process files open in Acrobat.
--|3. [i]Select output location[/i]
(Same folder as original, Ask when sequence is run, Specific Folder, or Don't Save Changes)
--| The [i]Output Options[/i] button
This opens a dialog for configuring
[color=blue]File Naming[/color]
---| You could add something before or after the file name.
[color=blue]Output Format[/color]
---| Tick PDF Optimizer, click Settings button to go into and configure PDF Optimizer.
---| Save File(s) As has a drop-down menu that displays supported formats to which the sequence can save the output to.
However, you do not have to select any of the available sequence for your batch to process a set of *.doc files to *.PDF.
Just "Run" the Batch you made, browse to the files, select and sit back.
Some [color=green]"good to know"[/color] when processing files to PDF.
Enter Acrobat Preferences (Edit > Preferences)
Select the Category Covert to PDF.
The dialog's center pane lists support file formats. Select what is applicable (e.g., Microsoft Word).
Click the Edit button. Make the desired configuration settings (add bookmarks, links, enable accessibility and reflow).
When you do this for MS Word you'll observe the top entry to be "Adobe PDF Settings".
Typically this is "Standard" -- it might be something else.
What is important is that this is the Distiller job option that will be used.
You can select other job options from the dialog or open Distiller and to edit/view job options.
Job options have a [u]significant[/u] impact on PDF output.
Job options can let you embed fonts, font sub-sets, have no font embedding, rotate page orientations, and more.
Becoming familiar with job options can be time well spent.
Be well...
Be well...