Hi,
I am hoping someone can help!
I have a requirement to convert a huge volume of word documents to pdf. For various reasons they must be in the format PDF 1.3. I created a custom job options file, specifying PDF 1.3 compatibility. This works fine when I use the 'Convert to Adobe PDF' option from Microsoft Word 2003. The word documents are generated in the correct format.
However when I try to convert from within Acrobat I encounter issues. I have changed my preferences to use the custom job options file for Word to PDF conversion. When I select 'Create PDF from file' and open the word document, a PDF is successfully created in PDF version 1.3. Naturally at this point I need to save the file - regardless of whether I use the 'Save' or 'Save As' option, when I save, close and re-open the file it has reverted to PDF 1.5.
Has anybody seen this before? If so, is there a way around this? I have tried using the 'Reduce File Size' option to change the version back to PDF 1.3, but it messes up the formatting of my document.
Many of the end-users that will be doing this conversion are using Word 2000 - the Adobe PDF Maker options do not seem to be available in Word 2000, so they must do the conversion from within Acrobat.
Thanks!
I've used Acrobat 7 & 8 Pro & 3D v8 with Office 2000 applications.Something to check.
With Word 2000 open. Select Tools > Customize
In the Toolbars tab, on the scroll list of "Toolbars" there ought to be an entry for "Acrobat PDFMaker 8.0" for user who
have Acrobat 8 Pro or 3D v8 installed. See if the "check box" is checked. If not then Word's command menu bar
will not show "Adobe PDF".
Or use the PDF Optimizer to make PDFs compatible with a specified PDF version.
PDF Optimizer can be used on a single, open PDF or used with a Batch Sequence.
Set up a Batch Sequence using something like Document > Description.
You can leave the Description fields set to "Leave As Is" or enter desired text.
The neat thing is the "Output Options..." button at the bottom of the "Edit Batch Sequence - <[i]sequence name[/i]>.
Click this button and in the Output Options dialog window you "check" PDF Optimizer then click on the
"Settings..." button.
This gives you the PDF Optimizer dialog window.
Create a custom setting that uses "Make compatible with:" set to Acrobat 4 or later (e.g., PDF 1.3).
Uncheck all the boxes at the left if you want nothing else done.
Back out of the dialogs and run the Batch Sequence across PDFs in a common directory.
And, another option -
For multiple files you could use a Preflight. Create a profile that applies the Fixup "Save as PDF 1.3 (Acrobat 4).
Next, create a Batch Sequence that uses this Preflight Profile.
Run the Batch Sequence across the target PDFs (located in a common directory).
Be well...
Be well...