Bates number e-mails and attachments

If anyone can provide me with a workable solution to this problem, I will give them naming rights to my next child!

From your post it is difficult to understand fully what you need. You appear to have a document production project that involves a large number of emails and attachments. Creating a package in pdf and Bates numbering are fairly straight forward tasks. Construction of a TOC/index can be challenging and time consuming. Such a project can be accomplished with a degree of efficiency using custom scripting. Have you defined the TOC/index? Are there fields that will require input from a person? Or can the fields of the TOC be captured from Outlook's data fields? Perhaps I can be of assistance.

Let me see if I can clear some of the information up. I have numerous e-mail files from different people on a project. I would say between about 10 different e-mail accounts there are well over 5GB of just email (not accounting the attachments). I have converted the e-mails from outlook to pdf. Since there is no automated way that I am aware of to convert the attachments as well, I have converted those one at a time.

I now have the e-mails and attachments for each individual grouped into a pdf package which contains an index. As each pdf package contains hundreds of e-mails, I do not want to bates number each email individually. I would like to automate the process and have acrobat simply number all the e-mails and attachments at one time. Hopefully that clears up any confusion caused by my first post. Any help would be greatly appreciated.

I'm in the same position. I have 16,000 emails some have attachments. I need to batch convert each email to its own PDF (e.g., 00001.pdf) and convert its attachment or child (00001_01.pdf) to its own PDF. All files will be bates stamped, not a problem. Then, I need to pull them all into an Excel index showing the file name, to/from, subject, 1 or 2 lines of message, and sent date. I'm hoping to capture the data from Outlook's data fields.

It is my understanding that you cannot batch convert the attachments to pdfs. This causes a huge problem.

In addition, unless you are putting all the e-mails into one pdf file, you will not be able to bates number the documents in a pdf package without going to each email and numbering it. If I am wrong, I hope someone will let me know how to do this.

I understand that you cannot bates stamp in a package. Files must appear in order in the folder in which you wish to bates stamp.

So how would you do that? Would you then have to try and save every individual email file separately in one big folder and then have it bates number it?

That sounds like it would take forever to do that.

Rondi:

Thank you for that answer. I copied all the messages from the index and put them in a separate folder and was able to number them that way. THANK YOU, THANK YOU, THANK YOU.