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Index does not work when convert Word to PDF.

Apool
Registered: Oct 22 2009
Posts: 6

I have Windows XP, Word 2007, and Adobe Acrobat 9 Pro, version 9.2.0.

I have a Word document in Word 2003. It has several index entries. This is a document used by several people, thus needs to stay at the 2003 version.

I am new to using Adobe Acrobat Pro and have not found my situation in the forums.

When I convert the Word 2003 document to PDF, the index does not have links to the appropriate item. The cursor in the PDF does not change when resting over the index or when clicking anywhere in the index.

In Acrobat preferences, I've tried checking and unchecking all 3 options (and all variations of those 3) under the Bookmarks tab: Convert Word Headings to Bookmarks, Convert Word Styles to Bookmarks, and Convert Word Bookmarks.

I've tried converting by these three methods:
1. From Word, clicking the Acrobat button Create PDF
2. From Acrobat, click Create, then Create PDF from file,
3. From Word, clicking Print, then choosing Adobe PDF as the "printer".

I tried changing the Word 2003 document to Word 2007 and converting that to PDF.

I also tried creating a Word 2007 document and created index entries and an index for it. When converting that to PDF, the index items do not link to anything.

None of the above have made the index work.

Please help. Thanks much!

My Product Information:
Acrobat Pro 9.1.3, Windows
gkaiseril
Expert
Registered: Feb 23 2006
Posts: 4308
Have you checked the conversion settings for PDF Maker?

You will need to open the "Bookmarks" tab and select your options.You can specify 9 different levels of index and index headings.

There are also a number of other Word structures that can be used to create bookmarks.

George Kaiser

Apool
Registered: Oct 22 2009
Posts: 6
Under the bookmark tab in Acrobat Pro 9, all the elements (headings, body text, and so forth) have an X in the bookmark column. I also tried unchecking some and checking others - but that does not make the index work either.

Since I'm so new to Adobe Acrobat, I'm not sure how PDF Maker is different from Acrobat Pro 9. Is there a certain area in preferences I should be looking at?

The bookmarks for the index entries in the document I'm using all look like: {"XE:word"}

What other Word structures can be used to create index bookmarks?

Thanks much.
daka630
Expert
Registered: Mar 1 2007
Posts: 1420
Hi Apool,

MS Word's Insert Index dialog does not offer the option of using hyperlinks.
The Index mark, { XE:word }, by itself does not establish a Word hyperlink.

You could manually place hyperlinks on the entries of a generated Index.
These would be present in the output PDFs.
Of course the Word hyperlink is gone as soon as you update the generated Index in MS Word.

Unfortunately, MS Word's Insert Index and Insert Table of Authorities both lack the hyperlink feature available when inserting a TOC or Table of Figures.
Without the specific field code for a hyperlink there is nothing for Adobe PDFMaker (when correctly configured) to 'grab' and pass onto the output PDF as a PDF link.

From a short meander about the web it appears that something could be done with VBA to provide the hyperlink from generated index entries back to the associated text while in MS Word.

To address the issue on the PDF end you may want to ask about use of Acrobat Javascript in the
[url=http://www.acrobatusers.com/forums/aucbb/viewforum.php?id=25]Javascript Forum[/url]
or lookover 3rd party applications.

Be well...

Be well...