How to use duplicate fields in PDF forms using Acrobat X or XI

Learn how to create fillable PDF forms, including creating duplicate fields using Acrobat X or XI.

By February 6, 2012

 



In this tutorial, learn how to create create fillable PDF forms, including creating duplicate fields using Acrobat X or XI. Say you're creating a multi-page fillable PDF form that you'd like to personalize for each customer by adding their name to the footer on each page. Instead of having to customize the footer for each PDF form you prepare, just add duplicate fields. Type the name once, and it appears on every page. Duplicate fields are not the same as copied fields. In Acrobat X or XI, when you copy a field, you add additional instances of the field to the same page. Duplicate fields appear on multiple pages.

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How to use duplicate fields in PDF forms using Acrobat X or XI

Donna BakerFebruary 6, 2012

Say you're creating a multi-page fillable PDF form that you'd like to personalize for each customer by adding their name to the footer on each page. Instead of having to customize the footer for each PDF form you prepare, just add duplicate fields. Type the name once, and it appears on every page.

Duplicate fields are not the same as copied fields. In Acrobat, when you copy a field, you add additional instances of the field to the same page. Duplicate fields appear on multiple pages.

Here's how to do it:

  1. Add and configure the field you want to duplicate, such as a text field to show the customer's name. In the Fields panel, you'll see the name of the field shown under the Page 1 heading.
  2. Position the field where you want it to show on each page. Acrobat places duplicates at the same location as the original.
  3. Right-click the field and choose Duplicate from the shortcut menu. In the Duplicate Field dialog box, leave All selected if you want the field to show on each page, or click From and type the page range, such as pages 1 to 4. You don't have to worry about excluding the page where you added the original field.
  4. Click OK.
  5. Scroll through the file and you'll see the field shows in the same location on the chosen pages.

Check out the field names now. Acrobat adds a number to the end of the field names, and the number sign at the end of the original field's name. Click Preview to test the field. Type some text in one copy of the field, and you'll see it show in all fields.

Now each time you prepare a copy of the document for a new customer, you'll be able to customize each page just by changing text in one field.


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