Overview of the print production tools in Acrobat XI Pro

Learn how to use the PDF printing tools or PDF print production tools found in the Print Production panel of Acrobat XI Pro.

By Lori Kassuba – September 20, 2012


In this tutorial, learn how to use the PDF printing tools or PDF print production tools found in the Print Production panel of Acrobat XI Pro.

View transcript

Overview of the print production tools in Acrobat XI Pro

Lori Kassuba – September 20, 2012

Have you ever wondered what all those tools were for in the Print Production panel?

Here are the Print Production tools

  1. 1. Preflight
  2. 2. Output Preview
  3. 3. Edit Object
  4. 4. Flattener Preview
  5. 5. Convert Colors
  6. 6. Set Page Boxes (Crop Tool)
  7. 7. Add Printer Marks
  8. 8. Fix Hairlines
  9. 9. Ink Manager
  10. 10. Trap Presets
  11. 11. Acrobat Distiller

These tools are found only in the Professional version of Acrobat.

  1. Preflight
    This tool can be used for so many purposes. Preparing your PDF file for printing.
    Fixing or repairing your PDF file. Creating or validating a standards-compliant PDF file.
    Analyzing what is in your PDF file.
  2. Output Preview
    This tool is used for soft proofing color in your PDF file. In the Preview dropdown select one of three categories in which to preview your document. You can view separations, color warnings, or even individual objects. You can also access the Ink Manager and Set Page Boxes tools from this dialog.
    This dialog was redesigned in Acrobat XI.
  3. Edit Object
    This tool was called the Edit Object tool in Acrobat X and was found in the Content panel. This tool can be accessed using the ‘o’ single key accelerator. You can use this tool to edit a selection or page in a vector program like Adobe Illustrator.
  4. Flattener Preview
    This tool is used to flatten any transparency in a PDF file so that it prints correctly on output devices.
    If you have a file that uses overprinting but not transparency, you can flatten the overprinting. Just make sure you have Preserve Overprint checkbox off.
  5. Convert Colors
    The Convert Colors tool allows you to easily convert all color in a document to a specified CMYK, RGB, or grayscale color profile
    Use this dialog when you need to create a grayscale PDF from a color document.
  6. Set Page Boxes
    The Set Page Boxes (Crop Tool) dialog allows you to crop one or more pages or add white space to your document.
  7. Add Printer Marks
    The Add Printer Marks dialog allows you to add marks to your document so you’ll know the correct trim size.
    Use this dialog first before cropping your pages.
  8. Fix Hairlines
    The Fix Hairlines dialog allows you to thicken up any lines that fall below a specified value.
  9. Ink Manager
    The Ink Manager allows you to change ink values and convert colors.
    These changes don’t affect your document - only when you print your document.
  10. Trap Presets
    The Trap Presets dialog allows you to create, edit, assign, and delete custom trapping presets for your file.
  11. Distiller
    The Acrobat Distiller is used to convert PostScript files to PDF.

Products covered:

Acrobat XI

Related topics:

Print Production

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Comments for this tutorial are now closed.

Lori Kassuba

2, 2014-03-10 10, 2014

Hi Wolfgang,

Thanks for letting us know you found the panel. Also, you might check out these scripts (for importing PDF in to InDesign) to see if it makes your life any easier:



11, 2014-03-06 06, 2014

Thanks Patty, I had found the menus - they were ‘hidden’ but I have figured how to unhide them in my new version of Pro. My big struggle is importing existing large MS Word documents with pictures into ID! Aaargh.

Lori Kassuba

6, 2014-03-05 05, 2014

Hi Wolfgang,

The Print Production panel is only part of the Pro. version of Acrobat. You can also access the panel under View > Tools > Print Production.



2, 2014-03-01 01, 2014

Where can I find teh print production panel in XI?

Patty Friesen

4, 2014-01-29 29, 2014

Hi Yea,

Directly underneath the video is a link to the transcript, where you can read the instructions in text.

Hope this helps.



11, 2014-01-28 28, 2014

Why does it have to be a video?

Michelle Martin

12, 2012-12-13 13, 2012

This is so over my head.  I have Acrobat X Pro and barely know what to do with it.  I need to take a class.

Comments for this tutorial are now closed.