What’s in a Name?

By Donna Baker – August 19, 2006


If you are undertaking a large archiving job, take some time beforehand to plan the files' naming structure. For instance:

  • Government and other regulated organizations usually have naming policies – be sure to check.

  • If you work in a production or manufacturing environment, naming e-mail files using a product or part name and number may be the way to go.

  • Those of us who work on a project basis, such as designers and engineers, might find naming archive files according to project name the simplest way to keep track of e-mail exchanges.

  • Those providing client services, such as a lawyer or accountant can archive their e-mails using the client's name, just as they would likely organize their clients' paper files.

> See related article: Drowning in e-mail?


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