Acrobat Actions Exchange

Delete all the existing comments in your PDF file and then save a copy.

This guided Action converts a folder of PDF files into individual PNG images. You can adjust the DPI for the individual PNG images under Edit > Preferences > Convert from PDF > PNG > Edit Settings.

This guided Action converts a folder of PDF files into editable PowerPoint files. You can adjust the PowerPoint settings under Edit > Preferences > Convert from PDF > PwerPoint Presentation > Edit Settings.

In this guided Action, you select which pages (even or odd) you want to delete.

This action allows you to automatically remove all the following hidden information in your documents:

- Metadata
- File attachments
- Bookmarks
- Embedded search index
- Comments and markups
- Form fields
- Hidden text
- Hidden layers
- Deleted or cropped content
- Links, actions and javascripts
- Overlapping Objects

This action has two steps.The first step is to remove all the information above, and the second step will save the document, keeping the original file name. When you remove any of these items, you also remove digital signatures, Adobe Reader extensions, review and forms workflows, and document information added by third-party applications. If you need the original file, be sure to say a copy first!

This Action exports a LiveCycle Designer template and saves it as XDP file with the same name in the current directory.The XDP file then can be edited with LiveCycle Designer again.
This action can only be executed on XFA forms!

This Action is designed to set the initial opening view on a folder of PDF files. By default, the magnification is set to fit the page and display bookmarks.

Acrobat XI automatically detects form fields, but it also creates yellow tooltips that display when you roll-over each field. These tooltips are made from the field name and are often not really relevant, which is confusing for end users.This Action will automatically remove these tooltips from all your form fields.

This 3-step guided Action searches for words or phrases in a PDF file (using the redaction command), highlights the words using the highlight annotation, and then extracts each page containing a highlight annotation.

No actual redaction takes places during this process.

This is a combined version of Rick Borstein’s Find and Highlight Words Action and Extract Commented Pages Action.

This Action automatically removes the first page from multiple PDF files. You can choose to open several files or folders at once.***The action will automatically save and overwrite your existing PDF document, so make a backup copy of your files first. You can edit this Action and change the Save step to Save As to avoid overwriting the original PDF files.

This Action will help to remove standards settings for PDF/A, X, and E from any PDF file.

Convert multiple PDF files into PostScript (PS) files in one step.

This is an updated version of the Document Numbering Action for Acrobat XI. It allows you to stamp two separate numbering items at the same time — the document number and the page number.

Detailed instructions are available here.

The Create Comment Summary Action processes multiple PDF documents and outputs for Acrobat XI:

• A Summary Document which reports on the files which were processed

• An attached Comma Separate Values (CSV) file listing all comments, by page, by document. This file may be opened in a spreadsheet program.

Detailed instruction are available here.

This guided Action stamps a PDF file with the filename, renames the file, and saves to a folder. It automates the process of stamping by doing the following:

• File Name
• File Name + Date
• Document Title
• User-entered text

Detailed instructions are available here.

This Action processes multiple files and detects whether documents have comments or not. Document with comments are copied to a folder of your choosing. Optionally, you may copy documents without comments to a different folder. The Action also creates a Summary Report that lists the processed files.

Detailed instructions are available here.

This is an updated version of the Extract Commented Pages Action for Acrobat XI. It processes multiple PDF files and extracts pages in two ways— to a subset of files from the original document and to a summary document containing all pages extracted from source documents. Detailed instructions are available here.

This is an updated version of Rick Borstein’s Acrobat X Action that processes multiple PDF documents and creates a report of all the bookmarks. Reports can be created in one of two formats:

  • A unified report, by document, listing bookmarks in a hierarchical fashion.

  • A Comma Separated Value (CSV) file, which may be opened in a spreadsheet program such as Excel.

This guided Action inserts a blank or dummy page between each page of a PDF file. When you pace a file named dummy.pdf (1-page blank document) into the same folder as the source file, it will insert that page in between every page within the source document.

This Action will embed a PDF file into an FDF (Forms Data Format) file to force the file to open in Adobe Reader or Acrobat. This is very useful if you are developing PDF forms that will be filled out on the Mac. Sometimes Mac users will attempt to fill out PDF forms in Mac Preview instead of Adobe Reader or Acrobat, which can generate form field entry errors (i.e., form field data is not visible). Adobe Reader and Acrobat are the only apps that can open FDF files, so embedding a PDF into a FDF file ensures that it cannot be opened using another PDF reader or in another PDF editor.

- This Action will prompt you to select a PDF file that will be saved as a FDF.
- After opening the FDF the end user will not be prompted to save the PDF, the embedded PDF will be saved in a temporary folder and deleted when they quit the application.

This Action will embed a PDF file into an FDF (Forms Data Format) file to force the file to open in Adobe Reader or Acrobat. This is very useful if you are developing PDF forms that will be filled out on the Mac. Sometimes Mac users will attempt to fill out PDF forms in Mac Preview instead of Adobe Reader or Acrobat, which can generate form field entry errors (i.e., form field data is not visible). Adobe Reader and Acrobat are the only apps that can open FDF files, so embedding a PDF into a FDF file ensures that it cannot be opened using another PDF reader or in another PDF editor.

- This Action will prompt you to select a PDF file that will be saved as a FDF.
- After opening the FDF the end user will be prompted to save the PDF, then the FDF should be deleted automatically.

This guided Action converts a folder of PDF files into individual JPEG images. You can adjust the DPI for the individual JPEG images under Edit > Preferences > Convert from PDF > JPEG > Edit Settings.

This is an updated version of Rick Borstein’s Action for Acrobat XI Pro. that flattens the content in form fields and comments so that they are no longer editable. This Action does not work on forms that were designed using Adobe LiveCycle Designer.

This is an updated version of Rick Borstein’s Find & Highlight Words and Phrases Action that automates highlighting important words across multiple documents to quickly spot key information for Acrobat XI.

This Action adds a document title and metadata, performs OCR if necessary, adds tags, alt text to graphics, reduces the file size, and renames the file to the document title without spaces in the filename.

This Acrobat X Pro. Action optimizes a scanned PDF file, adds a document description, adds tags to a document, reduces the file size, sets the version compatibility to Acrobat 9 or higher, and renames the file to something meaningful to search engines.

This guided Action restricts editing and copying of content within a PDF document. It is setup to process a folder of files of any type that Acrobat Pro. can open (i.e., PDF, Word, Excel, etc.).
In the resulting PDF file (which is titled filename_secure.pdf), the only changes allowed are commenting, filling in form fields, and signing existing signature fields.
The Action can be modified to suit your particular application.

This guided Action converts multiple PDF files into MS Word documents.This Action does the following:

Defaults the file name of the Word document to the original PDF name and saves in a .docx word format.
Defaults to selecting whole folder for converting but possible to select additional sources for conversion.
Defaults saving Word document to the same folder as the PDF but the save location can be altered.

The guided Action will iterate over all form fields in a PDF file and look for ones that are configured as “Visible, but does not print” and change them to “Visible”, which means that they will print.

The modified file is saved with “_modified” appended to the original file name (e.g. test.pdf will be saved as test_modified.pdf).

This guided Action is used to streamline the the review process of daily inspections.  The double-sided paper inspection forms are scanned at the end of each day using an e-file on an MFP.  The reviewer retrieves the daily batch of inspections from the e-file server. After optimizing the batch the reviewer uses this Action to extract the first two pages.

This Action reverses the order of pages in a PDF file from 1..2..3..4 to 4..3..2..1 using JavaScript.

This Action creates a detailed report of all form fields in a PDF document. The report details all form fields (by type), list of duplicate form fields, list of required form fields and a list of all document’s form fields.

This guided Action enters the filename of a PDF into the title field of the PDF document properties using JavaScript. Then, the filename can be shorted but the information is still available.

This Action prints the first page of many PDF files to your default printer.

In Acrobat 9, you could attach an email to your email client with the file name included in the subject line. But in Acrobat X this doesn’t work any longer as the format has changed.
Until now…
This Action prompts the user for an email address and then sends the PDF to your email client with the file name included in the subject line. It attaches your PDF to the email client much quicker than the Share button does. There is also some custom text in the script that you can easily modify.

This Action inserts a blank page when the page count is an odd number of pages.

If a PDF uses fonts which are not embedded into the PDF file they are embedded using this Action. It is required that the respective fonts are present in the system’s font folders. Some fonts may have a flag indicating that their license does not allow embedding. In this case the fonts are not embedded into the PDF.

This Action locks the Bates Number into the file by removing the private data which Acrobat uses to track it. After running this Action, you will no longer be able to remove the Bates Number using the Pages panel.

This Action reverses pages, prompts to apply bates labels, and then reverses pages again back to original page order. (For Bottom-Up Bates Labels.)

For legal documents - adds “Exhibit” and “Page X of Y” as a footer, in the same place on each page at the bottom right of the documents you select. Excellent when you have to mark piles of PDF documents, sequentially by pages.

Would prefer to have the Action allow dynamic entry of alpha (Exhibit “A”, Exhibit “B” etc.) instead of 3-digit auto Bates Numbers - do not have capability to change the code.

Reverses the page order from 1,2,3,4,etc. to 4,3,2,1.

Acrobat’s PDF/A View mode appears when you open a PDF/A document which prevents you for editing a document. If you need to edit a document, you should remove the PDF/A information to do so. For example, you might create a PDF/A document from Microsoft Word then insert some scanned pages.

Creating alternating page numbers requires multiple passes through the Header and Footer dialog. This Action makes it easy. It alternates the page number on right/left pages and also places a 6pt “Confidential Document” stamp on the first page. Easily editable.

You asked Acrobat to automatically detect form fields and now your newly made form is full of nice hundreds fields.

Well, but… on roll-over each of these hundreds fields display a yellow Tooltip, made from the field name and often not very relevant, so it may be confusing for end users.

⇒ This action remove all tooltips from all form fields in a PDF

This Action opens a window asking the user for an email address. The front PDF document is then emailed using the default email application including a default subject line and body message on Windows only. You will want to make two very simple edits to this JavaScript Action to make it work for you. Click the Action Options button to edit the cMessage (body of message) and cSubject (Subject line) of the email. This Action can easily be combined with other Action steps. Just add them before this one.

This Action is used to alert the user when an Action has been completed. The computer will beep and a machine voice will say “Acrobat Action has been completed.” You can add your other built-in Actions before this one to add a cool way to alert the user that the Actions has completed.

Reversing the order of pages in a document can be handy. If you have ever scanned documents back to front instead of front to page, manually rearranging the pages can be a real hassle. With the Reverse Page Order Action, one click and you’re done!

Buttons are a useful way to add navigation to a PDF, however they are tedious to add manually. This Action adds a series of small navigation buttons to the upper left of a PDF document. Buttons are added for Previous Page, Next Page, First Page and Back. Button navigation can be particularly helpful if the PDF is presented in full screen view.

This Action applies password security to a file or a folder of PDF files.

This Action applies Form Field Recognition to almost any PDF file, such as a form created in InDesign.
It then applies document security, to prevent modification of the form fields, but still allows a user to complete the form and print.

Note:  Before you use the Action, be sure to edit and change the security password so you can control editing.

This Action adds bookmarks to the currently-open document. The bookmarks link to a selection of other PDF files in another folder. The files must be in the same folder as the currently-open document , or in a subfolder thereof.

In this Action, you make a custom Preflight that the Action runs and it also adds tags to the document. The PDF file has details on how to make the custom preflight and the action is attached in the last paragraph. You MUST make the preflight first.

In Acrobat, you can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. Bookmarks are generated automatically during PDF creation from the table-of-contents entries of documents created by most desktop publishing programs. This Action will colorize the top-level bookmarks in red so they are more easily visible. Manually this process can take hours for documents with many bookmarks, like a digital catalog.

This Action automates a multi-step process used to prepare documents for distribution outside of the company. It does the following:

• Set the Document Properties and default view
• Ensure the document is accessible and web ready
• Optionally add security.

The Acrobat X Create Bookmark Report Action processes multiple PDF documents and outputs a Summary Document containing:

  • A unified report, by document, listing bookmarks in a hiearchical fashion.

  • A Comma Separated Value (CSV) file which may be opened in a spreadsheet program such as Excel.

The Acrobat X Flatten Fields and Comments Action moves the data from editable form fields and annotations into the main (non-editable) layer of the document preserving the appearance of form fields, highlights, stamps, and other annotations.

The Acrobat X File Name Stamper Action automates the process of stamping:

• File Name
• File Name + Date
• Document Title
• User-entered text

The Acrobat X Extract Commented Pages Action processes multiple PDF files and extracts pages in two ways— to a subset of files from the original document and to a summary document containing all pages extracted from source documents.

The Acrobat X Sort Commented Files Action processes multiple files and detects whether documents have comments or not. Document with comments are copied to a folder of your choosing. Optionally, you may copy documents without comments to a different folder.

The Action also creates a Summary Report which lists the processed files.

The Acrobat X Document Numbering Action allows you to stamp two separate numbering items at the same time — the document number and the page number.

The Acrobat X Create Comment Summary Action processes multiple PDF documents and outputs:

• A Summary Document that reports on the files which were processed.

• An attached Comma Separated Value (CSV) file listing all comments, by page, by document. This file may be opened in a spreadsheet program such as Excel.

The Acrobat X Find and Highlight Words and Phrases Action provides a process to help you add highlight annotations across multiple documents.

Before running the Action, you must supply a Word List which includes all of the words and phrases you wish to highlight across documents.