How to export comments from Acrobat to Word using Acrobat X or XI

How to export comments from Acrobat to Word using Acrobat X or XI

Donna Baker – March 19, 2012

Here’s a Word document we’ll use in Acrobat for a PDF review. Then we’ll bring those comments back to Word and make the edits automatically—yes, it is very cool. In Word, click Create PDF to export the file. Open the file in Acrobat. You can add any sort of comments you like to the file, just like a regular review.

Only these Comment tools make edits in your file. Click Strikethrough Text, then click and drag the tool over the text you want to delete. You see the deletion mark over the text.

Move to your next edit location. Click Replace Text, then click and drag to select the text to replace. Click the comment’s field and type the replacement text.

Let’s add one more edit. Click Insert Text at Cursor and click the page where you want to insert new text. Click the comment’s field and type the text to insert.

Save the file, and it’s time to send the comments to Word. Click Options > Export to Word. A dialog box opens that explains the import process. When you’ve read the information, click OK.

In the next dialog box, click Browse to locate and select your Word document. Click Continue. The Import Comments dialog box opens, and lists the commented PDF file. Now the Word file shows on the dialog box—if you like, click to track the changes in Word.

Click Integrate Text Edits to start changing text. Acrobat and Word process the comments and you see them added to the Word file. The summary lists the types and number of comments. To save a mouse click for each edit, click Automatically go to next. The dialog box lists the changes to be made (the Note comment isn’t a text edit).

Click Apply. The first edit deletes the highlighted text.

Click Apply. The second edit highlights the text for deleting and shows the new text. Do you see the edited text?

Click Apply. The third edit inserts new text at the cursor. Here’s the third edit.

Read through the summary of the changes made, and click Done. Save your edited Word document!