How to audit and optimize a PDF file using Acrobat XI Pro

Learn how to determine what is inside your PDF files and how to OCR PDF or optimize PDF files.

By August 25, 2014

 

In this infographic, learn how to determine what is inside your PDF files and then how to OCR PDF or optimize PDF files if necessary. This feature requires Acrobat XI Pro.

How to audit and optimize a PDF file using Acrobat XI Pro
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How to audit and optimize a PDF file using Acrobat XI Pro

Donna BakerAugust 25, 2014

  1. In Acrobat Pro., select File > Save as Other > Optimized PDF.
  2. In the PDF Optimizer, click Audit Space Usage.
  3. Review the list of document contents, and the amount of space used. Click OK to close the dialog.
  4. Click Settings and pick an option, such as Mobile.
  5. Click the Images heading to review the Image Settings. Mobile downsamples images to 96ppi.
  6. Click the Fonts heading and make sure all the fonts are embedded.
  7. Click the Transparency heading to review the settings.
  8. Click the Discard Objects heading. Pick objects settings to remove from the file, such as form fields and thumbnails.
  9. Click the Discard User Data heading. Pick information to remove from the file, such as comments and metadata.
  10. Click the Clean Up heading. Pick clean up settings such as removing invalid content and optimizing the file for fast web view.
  11. Click OK.
  12. Choose a storage location and name the file. Click Save.
  13. Choose File > Save as Other > Optimized PDF and click Audit Space Usage to open the dialog. Compare the size of the file components after optimizing.

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Products covered:

Acrobat XI

Related topics:

Scan and Optimize

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