How to distribute PDF forms via email using Acrobat XI

Learn how to send PDF forms in Acrobat XI via email.

By Donna Baker – October 5, 2012


In this tutorial, learn how to distribute PDF forms in Acrobat XI via email.

View transcript

How to distribute PDF forms via email using Acrobat XI

Donna Baker – October 5, 2012

How can I distribute my PDF form to others through email - including webmail?

Follow these 5 simple steps to distribute your PDF form through email using Acrobat XI.

  1. Open your prepared PDF form.
    Fields added to the form
  2. Open the Forms panel and click Distribute.
    Click Distribute
  3. Click email and then click Continue.
    Select Email
    Click Continue
  4. Click Send using Adobe Acrobat and click Next.
    Click Send using Adobe Acrobat
    Tips on how to work with the file
    Click Next
  5. Add email addresses, and then click Send.
    Review or change the default Subject and Message
    Type the addresses
    Click Send
    The Send Email dialog opens the first time you send email
    Choose an email option
    Click Remember my choice to store the setting
    Click Continue to send the form

Products covered:

Acrobat XI

Related topics:

PDF Forms

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Comments for this tutorial are now closed.

Lori Kassuba

5, 2016-01-22 22, 2016

Hi Jim,

Did you reader-enable or apply any security to the form? As part of the Distribution process, the form will automatically get reader-enabled so you don’t need to do that first.



9, 2016-01-20 20, 2016

I have a form ready to distribute, but the Distribute button is disabled.  Am I missing something?

Patty Friesen

10, 2015-11-19 19, 2015

Hi Karen and William,

Thank you for your comments regarding the title and subhead. We’ve gone ahead and implemented your suggestions.


William Warner

5, 2015-11-19 19, 2015

I’m with Karen Manning, the title needs to be changed to just “Learn how to send PDF forms in Acrobat XI via email.”  Probably should update the video as well since FormsCentral is no more.

Lori Kassuba

4, 2015-07-29 29, 2015

Hi Pharmamedic,

You can also keep copies of the final filled out forms and not just the form data. Sometimes people need to look at the data separately in a program like Excel.


Lori Kassuba

3, 2015-07-29 29, 2015

Hi Stephanie,

In forms mode, select all the forms fields you need to move by using a bounding box. Then, hold down the shift key to keep them aligned when moving.



4, 2015-07-27 27, 2015

I didn’t understand what should I do with my pdf data?
I don’t want to loose my documents.

Can you explain me something more please?

Thank you in advance.


1, 2015-07-23 23, 2015

I have an already created form and I need to insert some additional fields into the middle.  Can I do this and automatically move everything down?

Lori Kassuba

6, 2015-04-13 13, 2015

Hi Colleen Murin,

You can change the email address under Edit > Preferences > Identity before sending the form out using the Distribute command. (Just don’t forget to change it back).


Colleen Murin

1, 2015-03-31 31, 2015

In previous versions you used to be able to select a different email address to receive the ‘completed and submitted’ form.  Can I still do this in XI?

Lori Kassuba

7, 2015-01-30 30, 2015

Hi Jonathan Boudreau,

If you’re using Acrobat and not just the free Reader and you still cannot see the Forms panel then you can access it under the View > Tools > Form menu.


Jonathan Boudreau

4, 2015-01-29 29, 2015

Using Acrobat XI, I don’t see the “Forms” panel mentioned in the tutorial. Where is it?

Lori Kassuba

4, 2015-01-27 27, 2015

Hi Karen Manning,

Let us know if this tutorial provides the detail you’re looking for.

Otherwise you can post your question here:


Karen Manning

8, 2015-01-22 22, 2015

This tutorial is incomplete, it only speaks to email it does not do thru the server process, yet the title lists the additional options

Lori Kassuba

2, 2014-07-23 23, 2014

Hi Emilia,

To view/fill in a PDF form on a mobile device you’ll need to install Adobe Reader Mobile for iOS or Android:



2, 2014-07-22 22, 2014

When viewing the form on a portable device (i.e. iphone), the information within the form fields/boxes is not visible?? Is there a way of fixing this so the completed form can be viewed on a portable device?  Or is this not possible?

jorge barrigon

8, 2012-12-21 21, 2012

A great way to distribute forms.


12, 2012-12-20 20, 2012

Thank you this appears to be a fast and easy way to distribute PDF’s.

Jim Frazier

3, 2012-12-18 18, 2012

How does Acrobat XI handle a single form that has multiple signatures to complete an approval process?

Kwessi Paa Annor

7, 2012-12-17 17, 2012

Much more productive to use Acrobat XI to create and distribute your forms.

Sagar Manekar

3, 2012-12-15 15, 2012

For using this one does need to copy all the mail-ids from gmail and then paste in it..can the gmail contacts be added to it directly..any other way?

James McKay

4, 2012-12-13 13, 2012

A agree with Michelle Martin. The only way I can see it being easier is if you already have it open. I think you would just be able to attach it to your emails.

Caroline Smith

3, 2012-12-11 11, 2012

Thanks, A simple, fast, and easy way to distribute a PDF!

Ryan Spencer

9, 2012-12-10 10, 2012

With Acrobat XI and FormsCentral, distributing PDF forms has never been easier. I am looking forward to integrating this new process.

srujan kumar

6, 2012-12-09 09, 2012

It’s the best offline software to convert pdf to other formats.

Emr Dustin

3, 2012-12-08 08, 2012

I really like the program forms, saves us time and is very easy to use.

Michael Anderson

6, 2012-12-05 05, 2012

I always enjoyed PDF documents, easy to use and great way to save paper.

Michelle Martin

10, 2012-12-04 04, 2012

I don’t see the advantage to distributing a form this way over just sending it as an attachment to an email.  Is it more secure this way?

donna baker

6, 2012-12-03 03, 2012

Hi Amy -

I’m happy to help. There are often minor settings or techniques that make your work run more smoothly.


donna baker

6, 2012-12-03 03, 2012

Hi Rahul -

It isn’t that often that a piece of software blows your mind. Isn’t that great? ;)


donna baker

6, 2012-12-03 03, 2012

Hi Dinah -

Yes, I am too. The faster and more error-free the distribution process, the better.


donna baker

6, 2012-12-03 03, 2012

Hi Elia -

It seems you use (and need to use) passwords or other security wherever you are. Having the ability to use passwords in PDF form distribution just makes good sense.


donna baker

6, 2012-12-03 03, 2012

Hi Celeste -

Yes, I agree. The process is streamlined.


Dona Patrick

8, 2012-11-28 28, 2012

Does FormsCentral create accessible forms?

Amy Graff

6, 2012-11-28 28, 2012

I’ve tried distribution before and had some difficulties. This video really breaks it down and gets to the meat of the issues. Thanks.

Rahul Yadav

3, 2012-11-28 28, 2012

No more digging browsers to let the world know what you are reading. Acrobat XI has blown my mind. It’s an all in one package B-)

DInah Almeida

4, 2012-11-27 27, 2012

Im all about networking. This video explains how to distribute a PDF in a very simple and fast way.

Elia Shkolnikov

12, 2012-11-27 27, 2012

I like the password privacy aspect when working with gmail, and I assume it’s the same with most other web mails, very convenient.

Celeste McMurtrie

12, 2012-11-19 19, 2012

Much easier and simpler for me to send emails with this method.

Comments for this tutorial are now closed.